MARCH 2011 LIFESTYLE CALENDAR
March is heating up at Grand Dominion! Check out what's happening!
by: Tracy Citrano
March 2011
Lifestyle Calendar
LAKESIDE LODGE CONTACT INFORMATION
3555 Grand Dominion Circle, Mundelein, IL 60060
Phone: 847-566-2403
Fax: 847-566-0796
LODGE HOURS OF OPERATION:
Monday-Thursday, 6:00am-9:00pm
Friday, 6:00am-7:00pm
Saturday, 7:00am-7:00pm
Sunday, 9:00am-6:00pm
FAMILY/CHILDREN SWIM HOURS:
Monday-Thursday, 3:00-5:00pm
Friday, 4:00-7:00pm
Saturday & Sunday, 1:00-4:00pm
Property Manager: Erica Horndasch, ehorndasch@wentworthmgt.com
Lifestyle Director: Tracy Citrano, tcitrano@wentworthmgt.com
ASSOCIATION EMERGENCY PHONE NUMBER
Phone: (866) 413-9850
PULTE CUSTOMER SERVICE
Phone: 877-850-2547
Fax: 847-230-5438, ILDelWebbWarranty@Pulte.com
SALES OFFICE
Phone: 847-949-0033
From Erica Horndasch, the Community Manager…
Snow be gone, let me wave my magic wand, so spring may sprung!
It’s been an amazing winter with unpredictable gifts from Mother Nature. I am finalizing a recap of the past blizzard and hope to have this out by February 15th. It will highlight the event details and timelines of each service provider and when they provided snow removal services under the circumstances. In these historic events and a state of emergency, we need to keep calm and stay in our homes and allow the contractors on all levels from State, County, and Village to perform their jobs.
Emergency and rescue missions take away from municipalities doing their jobs and responding to you in a timely manner.
This also rings true for Brickman. Please don’t approach the guys working the equipment. In order for Brickman to work efficiently and effectively to clear 550 driveways in 6 hours, they need for residents to stay clear from the equipment.
Some mailboxes and garage doors were damaged during the last storm. Brickman is working with a garage door company to get those doors damaged repaired and I hope to have a schedule to the 14 residents affected shortly.
If your mailbox is damaged, please report it to me by phone or email.
If you are currently undergoing life threatening medical treatment such as Chemotherapy/Radiation, Dialysis, Hospice, other and need priority snow removal services, you must fill out a priority snow removal request form. These are available in the portal and in the lodge. This form needs to be filled out annually. Currently, we have no residents signed up for this program.
I like all of you are eager for warmer weather….
From Tracy Citrano, the Lifestyle Director…
Well, we survived the blizzard of 2011!
Now it’s time to get back to some serious (and not-so-serious) lifestyle!
March is jam-packed with a variety of fitness, health and wellness, educational seminars and social activities to keep everyone healthy, fit, informed and HAPPY during the last dregs of winter! It’s time to start looking towards spring and warmer days but for now, things in the Grand Dominion Lifestyle Program will keep you busy. Check out some new fitness classes, the return of “Game Night” and our annual St. Patrick’s Party, some interesting presentations, and some club news.
Make sure you are up to date and ready for March!
2011 BOARD OF DIRECTORS MEETINGS
Tuesday, March 15, 2011, 6:00pm
Tuesday, June 14, 2011, 1:00pm
Tuesday, September 20, 2011, 6:00pm
Tuesday, December 6, 2011, 1:00pm
2011 BOARD OF DIRECTORS MEMBERS
Mike Rhoads – Developer Board Member & Association President
Jerrold Orloff – Resident Board Member & Vice President
Nathan Amidon – Developer Board Member & Association Secretary
Joanne Bowers – Developer Board Member & Association Treasurer
Bruce Campbell – Resident Board Member & Assistant Treasurer
GRAND DOMINION COMMUNITY INFORMATION
This monthly publication of the Lifestyle Calendar is a great source of information regarding the Lifestyle and Fitness programs, including classes, specialty activities, day trips, and community events. The Grand Dominion community web portal, www.ourgranddominion.net encompasses all of this and MUCH MORE!
All residents have access to this important communication tool and are encouraged to log on to the portal regularly for information that is inputted and updated on a daily basis. There are calendars, news items, community information alerts, group information, property management updates, email, a photo gallery and so much more!
Take some time to navigate around the portal and see everything that is available to you to make your experience and lifestyle at Grand Dominion all it can be!
LAKESIDE LODGE/FITNESS CENTER ORIENTATIONS
It is required for all new Grand Dominion residents to participate in a fitness center/lodge orientation at Lakeside Lodge before utilizing any fitness equipment or participating in any community activities. Lodge access cards will be issued after the completion of this session. Residents who have recently closed on their homes should contact the Tracy Citrano, the Lifestyle Director, to schedule an orientation session.
Additional fitness room instruction for usage of the cardiovascular machines and the circuit training equipment is available at the monthly “Fitness Center 101” sessions which are free for residents. Schedule for these sessions are listed in these monthly calendars.
ACTIVITIES, CLASSES & DAY TRIPS
Please register and make payments for all classes, trips and events at the Front Desk of Lakeside Lodge IN ADVANCE.
Registration will not be taken without payment. Advance Registration is very important and the scheduling of activities often depends on a minimum number of participants. If at all possible, please check your calendars and make every effort to register and pay for all activities to avoid their cancellation.
ACTIVITY & EVENT REFUND POLICY
PLEASE READ THIS POLICY REGARDING REFUNDS FOR ACTIVITIES THAT REQUIRE PAYMENT:
For all activities, outings and events that require payment, refunds will only be given prior to RSVP date. After the registration deadline, no money will be returned unless you find a replacement or that spot is filled from an existing waiting list. This policy is necessary to insure that the Association is not responsible for payments for tickets, catering services, or any other event costs.
If you have any questions, please contact Tracy Citrano.
SPECIALITY CLASSES
***Be sure to check out the displays @ Lakeside Lodge from all our Specialty Classes – Painting, Watercolor, Mosaics, Jewelry Making, Arts & Crafts…
Grand Dominion is filled with some very talented residents!
Painting Class – Lakeside Lodge Maple Room
Thursdays, 9:00am-12:00pm
Cost is $5.00 per class
Participate in this instructional painting class. All levels are welcome – find your inner artist! Cost is $5.00 per person plus materials. This class is taught by one of Grand Dominion’s very own residents, Susan Kronowitz! No sign up required.
Ballroom Dancing – Lakeside Lodge Maple Room
Every Other Thursday – 7pm
NO COST
CLASSES HAVE BEEN SUSPENDED UNTIL APRIL – NEW DATES WILL BE ANNOUNCED IN MARCH.
Learn a variety of ballroom dances at this class taught by Grand Dominion residents, Walt & Sandee Dabransky. No sign up required.
Basket-Making Class – Lakeside Lodge
Wednesday, March 16th, 9:00am-2:00pm (TIME APPROX. – BREAKS ALLOWED)
Class Size is Minimum 6ppl. and Maximum 10ppl.
THIS MONTH’S BASKET IS A SERVING TRAY – ON DISPLAY AT LAKESIDE LODGE
Cost is $34 – Fee includes all instruction, materials and tools
Taught by Mary Price
You will learn all the techniques by instructor Mary Price and receive all the supplies necessary to create a beautiful basket at this one time class. They make ideal gifts and are perfect for your home! There are no skills or previous experience required – all levels can master all basket-making options under the instruction of Mary Price.
Class size is a minimum of 6 people and maximum of 10 people.
We must reach the minimums for each day to hold both classes.
Samples are on display at the lodge.
Register with payment at front desk.
GRAND DOMINION FITNESS
CHECK OUT WHAT’S HAPPENING IN THE FITNESS PROGRAM AT OUR COMMUNITY!
Each month has a variety of both returning and new programs and classes – make sure you read through the calendar and see everything that is offered!
A SPECIAL FITNESS CENTER REQUEST FROM THE MANAGEMENT & STAFF:
Per our Fitness Center policy, please wipe off all equipment and machines after usage with the materials provided in the room. This insures that we are maintaining our equipment and providing a clean and proper environment for all our fitness center patrons. This includes all trainers using our center for training of our residents.
Thank you for your cooperation and assistance.
FITNESS CLASSES
***REGISTRATION & PAYMENT REQUIRED AT FRONT DESK***
Fitness Class Refund Policy
Refund or credits for fitness class cancellations will only be given up to 24 hours before a scheduled class time or if the instructor must cancel class for personal reasons.
Although drop-ins are welcome, a class MAY be cancelled by an instructor within 24 hours if a minimum registration number is not met. To avoid cancellation, PRE-REGISTER FOR ALL CLASSES IF POSSIBLE!!!
“FITNESS FIVE PACK”
THIS FABULOUS OFFER HAS BEEN EXTENDED! DON’T MISS YOUR OPPORTUNITY TO SIGN UP FOR FITNESS CLASSES AT THIS GREAT OFFER!!!
Grand Dominion’s version of a six-pack! Register for any FOUR fitness classes and get the FIFTH FREE! Mix and Match - stick with your favorites or try out a new class! This applies to ALL classes, including session classes at the drop-in rate.
FREE CLASSES WILL ONLY BE APPLIED IN CONNECTION WITH REGISTERED AND PAID CLASSES!!!
PICK UP A COPY OF THE MONTHLY FITNESS CLASS SCHEDULES AT LAKESIDE LODGE!!!
HERE ARE THE FITNESS CLASSES CURRENTLY BEING OFFERED:
NEW IN MARCH!!!
GROUP SWIM LESSONS FOR BEGINNERS – Taught by Pat Mell – Certified Aquatic Trainer, Specialist, Instructor
5-Week Session, Thursdays, 9:00-9:45am – March 3rd thru March 31st.
Cost is $55.00 per person for a group of 4 people – Other times may be added for special requests. Private lessons and other skill lessons are also available on request – inquire with Tracy or Pat Mell and handouts are available at the lodge bulletin board area.
Join this Beginners’ group swim lesson session for individuals who have not had formal lessons or who are not comfortable in the water. Focus is on water adjustment and the basic fundamentals of front crawl, back crawl, breaststroke, sidestroke, and elementary backstroke.
NEW IN MARCH!!!
TWO NEW CLASSES & A NEW INSTRUCTOR!!!
MOVIN’ EZ – Taught by Karen Schroeder – Certified Group Fitness Instructor
Wednesdays, 10:00-10:45am – STARTS WEDNESDAY, MARCH 2ND!!!
FREE SAMPLE CLASS ON WEDNESDAY, MARCH 2ND!!!
Regular classes $5.00 per class after March 2nd.
What’s the most fun you can have while improving your strength, posture, balance and flexibility? Easy! Movin’ EZ is a whole body workout, designed for all fitness levels. Utilizing resistance bands, weights, tubing and a chair, you’ll stay challenged and engaged with a variety of invigorating exercises.
LO-IMPACT AEROBIC PARTY – Taught by Karen Schroeder – Certified Group Fitness Instructor
Wednesdays, 11:00-11:45am – STARTS WEDNESDAY, MARCH 2ND!!!
FREE SAMPLE CLASS ON WEDNESDAY, MARCH 2ND!!!
Ingredients for a lo-impact aerobic party? Start with great music and a tempo that’s just right. Stir in lo-impact, easy-to-follow choreography. Top off with a light-hearted atmosphere, and you have the recipe for a fun cardio workout that will leave you smiling!
Aqua Zumba – Lakeside Lodge Indoor Pool
Wednesdays, 9:00-10:00am
$5.00 per class – Taught by Suzanne Dicker
Aqua Zumba brings the party atmosphere of land Zumba to the water! Aqua Zumba combines dance and water aerobic moves and sets them to energetic rhythms. The safe nature of water aerobics makes this a great choice for people who have always wanted to try Zumba but are wary of the adverse impact on their body and joints. And everyone has rhythm in the water!! Come join the fun and give it a try!
Aqua Aerobics – 20/20/20 - Lakeside Lodge Indoor Pool
Wednesdays, 10:30am-11:30am
$5.00 per class - Taught by Pat Mell
Hit the water for this all-around workout – 20 minutes of cardio, 20 minutes of muscle strengthening and 20 minutes of stretching and a cool down. You’ll be refreshed, rejuvenated and ready to go!
Forever Fit – Lakeside Lodge Maple Room
NEW TIME BEGINNING ON MARCH 3RD – 5:15-6:15PM!!!
Thursdays, 5:15-6:15pm
NO CLASS ON THURSDAY, MARCH 17TH
$5.00 per class - Taught by Nancy Buhr
The first half of the class consists of an easy to follow, low impact weight bearing aerobics routine. The second half includes muscular strength training using hand weights and a resistance band, ending with abdominal, stretching and balancing exercises.
Gentle Strength – Lakeside Lodge Maple Room
Mondays & Thursdays, 4:00-5:00pm
$5.00 per class – Taught by Nancy Buhr
Give this re-vamped class a try – it’s a great strength workout before dinner for a temporary increase in your metabolism!
This class is non-impact while sitting in a chair for most of the class. It’s great for active older adults, those just beginning a fitness program, or someone recovering from an injury. You will build muscular strength using hand-held weights, a resistance band, and a vinyl play ball. Stretching, balancing and flexibility exercises are also included.
S.T.A.B.L.E – Balance Class – Presented by Grayslake Rehabilitation
Lakeside Lodge Maple Room
Tuesdays and Thursdays, 10:15-11:00am
Cost is $1 per class – WHAT A DEAL!
STABLE – Strength, Training, And Balance, Leverage, Education – that’s what this class is designed to do for you! Grayslake Rehabilitation presents a multi-dimensional exercise class designed and taught by a licensed physical therapist with YOU in mind! This dynamic class involves a combination of STRENGTH training exercises using resistive bands and weights for the arms and legs, combined with many levels of BALANCE training to help you remain on your feet! The class will vary each week focusing on different aspects of your health from flexibility and posture to strength and balance and what YOU CAN TO IMPROVE your health and remain active! REGISTER WITH PAYMENT AT FRONT DESK.
Step & Strength – Lakeside Lodge
Mondays, 5:15-6:15pm
Saturdays, 7:45-8:45am
$5.00 per class – Taught by Nancy Buhr
The first half of the class consists of a great, healthy heart rate raising step workout. The second half includes great muscular strength training moves using hand weights and a resistance band, ending with abdominal, stretching and balancing exercises.
Suspended Deep Water Aerobics – Lakeside Lodge Indoor Pool
Mondays, 10:30am-11:30am
$5.00 per class – Taught by Pat Mell
Try this new aquatic class – a low impact aerobic, strength and conditioning aquatic class that will utilize deeper water depths. Taught by Pat Mell, this class will be adjusted and adapted to residents’ needs and requests.
Tai Chi for Health & Wellbeing – Lakeside Lodge
Saturdays, 10:30-11:30am
$5.00 per class – Taught by Allison Deputy
Experience the healing movements of Tai Chi first hand from Allison Deputy, a 20-year veteran of this ancient exercise. Tai Chi has been medically proven to improve blood pressure, balance, bone density, digestion and immunity. It is also very effective in reducing pain, anxiety and depression. Wear comfortable, loose-fitting clothing and flat-soled shoes. Be ready for a fun, relaxing, and invigorating workout. If there is enough interest a regular class will be added to our fitness schedule!
Yoga – Lakeside Lodge Oak Room
Tuesdays & Thursdays, 9:00-10:00am
$5.00 per class - Taught by Resident Kit Semkus
This slow paced hatha yoga style class emphasizes breathing, body awareness, gentle stretching and relaxation.
Zumba! – Lakeside Lodge Maple Room
DITCH THE WORKOUT – JOIN THE PARTY!
Saturdays, 9:00-10:00am
MONDAY ZUMBA CLASS HAS BEEN DISCONTINUED UNTIL FURTHER NOTICE.
$5.00 per class – Taught by Nancy Hildebrandt, certified Zumba instructors
Zumba fuses hypnotic Latin rhythms and easy to follow moves to create a dynamic fitness program that will blow you away! Zumba fanatics achieve long term benefits while experiencing an absolute blast in one exhilarating hour of caloric-burning, body energizing, awe-inspiring movements to engage and captivate for life!
FREE FITNESS PROGRAMS FOR MARCH
FREE! FITNESS CONSULTATIONS by Mark Guthrie, Certified Personal Trainer and Senior Fitness Consultant, Five Point Fitness
Saturday, March 12th, 7:00-9:00am – ½ hour Consultations – NO COST
Register for one of these fitness counseling sessions to discuss exercise motivations, goals, obstacles, unique circumstances such at time, medications, injuries, illnesses. And you will be given advice and a plan on how to get started, keeping going and reach your goals. Register at front desk. No Cost.
FREE! “FITNESS CENTER 101” - Taught by Mark Guthrie, Certified Personal Trainer and Senior Fitness Consultant, Five Point Fitness
Saturday, March 12th, 10:00-11:00am – NO COST
This is a CAN’T MISS FOR NEW RESIDENTS!!! Attend this informational and instructional session to learn how to use the strength and cardio equipment in the Lakeside Lodge Fitness Center the RIGHT WAY! By using the proper form, technique and the appropriate amount of weight, you will increase metabolism, form and function of muscles. Join Personal Trainer and Fitness Specialist, Mark Guthrie, as he guides you through an equipment orientation session that will help you understand the right way, and the wrong way of lifting weights and using the fitness equipment. All levels are welcome.
No Registration required. No cost.
TAKE PART IN THE GRAND DOMINION FITNESS PROGRAM AND REMEMBER…
If you work for it… IT will work for YOU!!!
MORE LIFESTYLE ACTIVITIES
ACTIVITY & EVENT REFUND POLICY
PLEASE READ THIS POLICY REGARDING REFUNDS FOR ACTIVITIES THAT REQUIRE PAYMENT:
For all activities, outings and events that require payment, refunds will only be given prior to RSVP date. After the registration deadline, no money will be returned unless you find a replacement or that spot is filled from an existing waiting list. This policy is necessary to insure that the Association is not responsible for payments for tickets, catering services, or any other event costs.
If you have any questions, please contact Tracy Citrano.
*DON’T MISS THESE ACTIVITIES REMAINING IN FEBRUARY*
BOOK LECTURE - Presented by Shawn P. Killackey, Author of “Mundelein”
NEW DATE - RESCHEDULED FROM PREVIOUS BLIZZARD DATE!!!
Tuesday, February 15th, 6:30pm - No Cost
Attend this colorful and informational lecture by local Arcadia author, Shawn P. Killackey, who recently published a historical book on the village of Mundelein. Mr. Killackey’s involvement on the Mundelein Centennial committee in 2009 inspired the book, “Mundelein” as part of the Arcadia series, “Images in America.” You will be enlightened and entertained at this discussion. Coffee and refreshments will be served.
Register at front desk. No Cost.
WEB PORTAL TRAINING – Lakeside Lodge Maple Room
Wednesday, February 16th
NEW TIME – 5:00pm – NO COST
NO MORE EXCUSES – IT’S TIME TO GET UP TO DATE AND KEEP IN TOUCH!
ATTENTION NEW RESIDENTS AND EVEN NOT-SO-NEW RESIDENTS!!! Here’s your chance to learn more about the community web portal and how to gain access to all of the community information! There will be basic instruction and some focus on some more in-depth portal features and YOUR QUESTIONS – ask us what you need to know! Refreshments will be served.
Register at the front desk.
THE RETURN OF “CHILL OUT FRIDAY”
Friday, February 25th, 4:00-7:00pm
Cost is $4.00 per person
Winter may be upon us but you can chill out and warm up at this community social! Join friends, neighbors and fellow residents at this casual get-together for some conversation and laughs while you unwind from your busy week. Light appetizers, hot and cold beverages and snacks will be served.
Register with payment at front desk by Monday, February 21st – please be conscious of registration for this event for seating and food purchasing.
*NEW MARCH ACTIVITIES*
CAR SHOW 2011 “KICKOFF” COMMITTEE MEETING – Lakeside Lodge
Wednesday, March 2nd, 11:00am
It’s that time again! Time to start planning for the 4th Annual “Cruisin’ with the Classics” CAR SHOW!!! All residents who are interested in helping to plan, organize and produce this summer classic are invited to attend this kickoff committee meeting. The committee is open for all returning committee members as well as new members. The meeting will outline the committee responsibilities and plans for the car show. Committee meetings will take place on the FIRST WEDNESDAY OF EACH MONTH until the event which has been set for Sunday, July 17, 2011. If you are ready for the challenge, we want YOU!!!
No Registration necessary.
CAPTIONED TELEPHONE SEMINAR – Presented by Captioned Telephones & Weitbrecht Communications - Lakeside Lodge
Wednesday, March 2nd, 1:00pm
NO COST – A Raffle will be conducted for a NEW KINDLE!!!
Do you know someone who has trouble hearing over the phone? Do you have to repeat yourself or shout to be heard during calls? Now a free service shows word-for-word captions of everything a caller says. Captioned Telephone (CapTel) works a lot like captions on TV, only for phone calls. It helps make sure people catch every word on the phone – no more guessing or asking callers to repeat themselves. If you can’t quite hear something – just read the captions to be certain! Attend this seminar to learn more about this free service. Jamie Machotka, an expert in telephone equipment with hearing loss, will conduct this seminar and demonstrate how CapTel can help people re-connect over the phone.
Register at front desk. No Cost.
BILLIARDS ANYONE?
Periodic Wednesdays & Sundays at 2:00pm on the following dates in March:
Wed. March 2nd, Sun. March 6th, Wed. March 16th, Sun. March 20th & Wed. March 30th ALL DAYS 2:00-4:00PM
Take the “cue”! Join your fellow residents for some billiards action. You don’t have to be a “hustler” to have fun at these outings. Meet at the Lakeside Lodge on the above dates and play will move to a resident’s home. All levels welcome!
Contact Alan Hahn for more information, 224-475-0179.
“Where’s the Best Place to Put Your Money in 2011?” - A Financial Seminar Presented by Wayne Hummer Wealth Management & Griffin Capital Securities
Thursday, March 3rd, Noon
No Cost – Lunch will provided for all those registered by Tuesday, March 1st
Attend this informational seminar to learn about fixed income solutions in a rising interest rate environment and how to generate income without losing your money when interest rates do rise. The presentation will be conducted by George Hovany from Wayne Hummer Wealth Management, who specializes in wealth management solutions. Lunch will be served for those registered by March 1st.
Register at front desk by Monday, March 1st. No Cost.
FEBRUARY LADIES LUNCH – Dover Straits, Mundelein
Friday, March 4th, 12:30pm
Cost is $16.00 per person - includes full lunch, tax and tip
PAYABLE AT RESTAURANT!
Meet the ladies of Grand Dominion for this monthly luncheon the first Friday of every month. This month’s menu choices will be Stir-Fry Beef, Broiled Salmon w/Lemon Butter, or Vegetarian Pasta. Please make your choice at registration.
Register at the front desk by Monday, February 28th.
MARCH MARKET DAY – Lakeside Lodge
Saturday, March 5th – 9:00-10:00am – Please arrive at 8:30am to help with orders.
We know the Lifestyle Program keeps residents super busy at Grand Dominion so why not make your life easier with this great food option! Market Day is a fundraiser program for the Grand Dominion community, offering over 160 convenient and high quality food products, many of which are individually wrapped and easy to prepare. Best of all, a percentage of your order will be returned to our community each month to help us raise funds for various Lifestyle activities! And you can deduct 10% of your orders on your income taxes! Special thanks to the resident volunteers that help to make this food co-op program a success! Order sheets for the March sale are available at Lakeside Lodge or you can visit www.marketday.com for more information and to order online. There are great clearance items available to order online as well! Start planning your menus today!
Order sheets are available at Lakeside Lodge and should be turned in to the front desk by Tuesday, March 1st, 5pm.
FREE BLOOD PRESSURE CHECKS – Lakeside Lodge
Every 1st Tuesday of month, 1:30-2:30pm & 1st Thursday of month, 6:30-7:30pm
Tuesday, March 8th, 1:30-2:30pm & Thursday, March 10th, 6:30-7:30pm
NO COST
Mundelein’s finest – the Mundelein Fire Dept., will be on hand for Free Blood Pressure Checks. This activity takes place the first Tuesday and the first Thursday of every month. Please note: In case of fire department emergency, time may need to be adjusted.
MOVIE NIGHT AT GRAND DOMINION - Lakeside Lodge Maple Room
Thursday, March 10th, 6:30pm – “Waiting for Superman”
No Cost for Film Club Members, $1 Fee for Non-Film Club Members – proceeds will help subsidize film license.
Don’t miss this critically acclaimed 2010 documentary about the state of the educational system in America. Rated PG for some thematic material, mild language and incidental smoking.
No Registration Required. Fee of $1 for Non-Film Club Members will be collected at door.
GAME NIGHT AT GRAND DOMINION!!! – Lakeside Lodge
Saturday, March 12th, 6:00-10:00pm
Cost is $1.00 per person – Coffee and some light snacks will be provided.
An old favorite returns to Grand Dominion! The community pioneers may remember the early days of Game Night at the Sales Center! But now we have Lakeside Lodge! Pick your game, grab your table, bring the cards and boards, gather your group and head to the Lodge for some good ole Game Night fun! You are free to use all games that currently available from the lodge – otherwise bring what you need to play and any food and drink you need to sustain your energy throughout the evening – make your own picnic! Please register with payment at front desk by Wednesday, 9th so we can plan the room setup.
NEW CLUB MEETING!!!
GARDENING CLUB MEETING – Lakeside Lodge
Monday, March 14th, 1:00pm
Calling all gardeners and gardener-wannabes! If you are interested in joining a garden club, this is the meeting for you! Spring is coming and with it will come all types of garden-related questions. This group will share ideas and have group outings to special places of interest for gardeners. The club will be a great way to help each other with gardening projects and learn how to solve your own! This meeting will determine the interest in the community and the direction this club will take. For questions, contact Joan Jones, 847-393-7816.
No Registration required.
GRAND DOMINION BOARD OF DIRECTORS MEETING – Lakeside Lodge
Tuesday, March 15th, 6:00pm
All residents are invited to this quarterly board meeting for the Grand Dominion Association. There will be a Question & Answer period at the conclusion of this business meeting.
No Registration Required.
Basket-Making Class – Lakeside Lodge
Wednesday, March 16th, 9:00am-2:00pm (TIME APPROX. – BREAKS ALLOWED)
Class Size is Minimum 6ppl. and Maximum 10ppl.
THIS MONTH’S BASKET IS A SERVING TRAY – ON DISPLAY AT LAKESIDE LODGE
Cost is $34 – Fee includes all instruction, materials and tools
Taught by Mary Price
You will learn all the techniques by instructor Mary Price and receive all the supplies necessary to create a beautiful basket at this one time class. They make ideal gifts and are perfect for your home! There are no skills or previous experience required – all levels can master all basket-making options under the instruction of Mary Price.
Class size is a minimum of 6 people and maximum of 10 people.
We must reach the minimums for each day to hold both classes.
Samples are on display at the lodge.
Register with payment at front desk.
ST. PATRICK’S DAY CELEBRATION – Lakeside Lodge
Thursday, March 17th, 6:30pm – Cost is $18.00 per person – Includes full Irish dinner and musical entertainment by Chuck Drager, Vocal Impressionist
The luck of the Irish will be smilin’ on all of Grand Dominion at this St. Patrick’s dinner celebration! Make sure you’re wearing green and come hungry to this meal of corned beef, cabbage, carrots, buttered potatoes, rye bread, Irish soda bread, dessert, soft drinks, and coffee. Dinner will be served at 6:30pm, followed by entertainment by Chuck Drager, Vocal Impressionist. Chuck entertained Grand Dominion last summer at our Independence Day celebration – he will “wow” you with his uncanny musical impressions – favorites like Frank Sinatra, Dean Martin, Bobby Darin, Neil Diamond, Elvis Presley, Johnny Cash, Lionel Ritchie and many some special St. Patrick’s Day favorites.
Register with payment at front desk by Wednesday, March 9th.
GOLD & SILVER BUYING EVENT – Lakeside Lodge
Presented by PGS Gold Buyers
Saturday, March 19th, 10:00am-2:00pm – NO COST
Come to this gold buying event sponsored by PGS Gold Buyers, who guarantees TOP DOLLAR CASH in exchange for: broken chains, earrings, bracelets and charms, gold and silver coins, watches, class rings, gold chains – they buy it all! This is a FREE, NO OBLIGATION, GOLD APPRAISAL event – gold, jewelry, silver, diamonds, coins. The average guest receives $200-$500! NO REGISTRATION REQUIRED.
CLUB REHEARSALS RESUME FOR THE GRAND DOMINION SINGERS!
Monday, March 21st, 7:00pm
A Message from Choral Director, Martha Swan: “Bring a song to your lips and music to your heart and join the Grand Dominion Singers as they resume their rehearsals in preparation for the next concert in June. We've taken a well deserved break but we're all missing the dear friends and fun we have with this mixed choral group. We're going to be performing a lot of Patriotic songs in time for Independence Day. We're going to start our rehearsal schedule with a "Welcoming Reception" at 7 pm on Monday, March 21, 2011, followed by an hour rehearsal. We are all looking forward to have a chance to meet new members and to chat with all the returning members of the group. This is YOUR opportunity to meet and ask questions of the members. Come join the fun! Grand Dominion Singers meet every Monday from 7-9 pm at the Lodge. You needn't know HOW to read music, but just love to sing and have a desire to learn more about music and performing. You certainly don't need to be a "soloist". Good leaders and good followers are ALWAYS welcome. If you have any questions, please call Martha Swan, director, at 847-566-9945. This is YOUR chance to join the fun at the Lodge on Monday, March 21 at 7 pm. Regular rehearsals will resume the following Monday.
“India & the U.S. – A Not-so-Serious Look” – A Presentation by Grand Dominion Resident, Dr. Viswanath Jayaraman – Lakeside Lodge
Monday, March 28th, 7:00pm – NO COST
Join your fellow resident, Dr. Viswanath Jayaraman for a casual look at India and the fascinating diversity and exotic culture of one of the world’s most populous countries – and its relationship with the U.S. Dr. Viswanath, who has lived and worked in the U.S. for more than 40 years, will talk about India’s people, religions, languages and customs. This presentation was a big hit at the Fremont Library and now comes to our own lodge!
Register at front desk. No Cost.
“Opera in Pop Culture or Where Have I Heard That Before?” – A Presentation by Bob Levi – Opera Enthusiast and Lecturer - Lakeside Lodge
Wednesday, March 30th, 7:00pm – Cost is $5.00 per person
Many people don’t realize that they’ve been exposed to opera through movies, radio, TV, recordings and advertising. Bob Levi shares his love of opera in a unique presentation incorporating examples of opera melodies from pop culture sources. The program covers opera composers starting with Mozart and ending with Puccini. The program demonstrates how their beautiful music has been used in popular media for over 70 years.
Register with payment at front desk by Monday, March 28th. Cost is $5 per person.
Elton John and Tim Rice’s “AIDA” – The Musical” – Presented by the Drury Lane Theatre Oakbrook
Thursday, May 19th – Lunch and Matinee
Cost is $63.00 per person for round trip coach transportation to Drury Lane Oakbrook, full lunch including tax and gratuity, and matinee theatre ticket.
Bus Departure 10:00am, Lunch seating at 11:30am, Matinee at 1:30pm
Lunch includes: mixed green salad, choice of entrée: Baked Salmon or Roast of Sirloin of Beef, Dessert and coffee and tea. Other beverages are available for purchase. Tax and 8% gratuity are included.
“Aida” is a sweeping tale of conflicting loyalties and star-crossed lovers with an exhilarating pop score by Elton John and Tim Rice.
REGISTRATION WITH PAYMENT of $63 per person must be received by April 18th. CHECKS ONLY PAYABLE TO GRAND DOMINION. Maximum of 55 people. Registration is limited for residents only until further notice. If space remains, registration will open for guests.
SAVE THE DATE!!!
Mark your calendars now for these exciting activities coming up – you don’t want to miss a minute of the Grand Dominion upcoming lifestyle program!
Ø Friday, April 1st – CELEBRATE THE 3RD ANNIVERSARY OF LAKESIDE LODGE AT THIS CHILL-OUT FRIDAY!
Ø Saturday, April 16th – CABARET NIGHT RETURNS!
Ø Saturday, April 23rd – 4TH ANNUAL HOME & BUSINESS EXPO
Ø Saturday, May 21st – COUNTRY WESTERN NIGHT
Ø Saturday, June 25th – SUMMER KICKOFF
Ø Sunday, July 17th – 4th ANNUAL “CRUISIN’ WITH THE CLASSICS” CAR SHOW
GRAND DOMINION LIFESTYLE…
LIVE IT, FEEL IT, LOVE IT!
*WEB PORTAL IMPORTANCE*
Del Webb Live, our private community web portal is of vital importance to the communication at Grand Dominion. Please be aware that all information and updates about community clubs, activities and events as well as all property management information, will be submitted via the www.ourgranddominion.net website. Please remember to check for daily updates in the Community Calendar, News Page, Alerts Section and your Personal Email for daily updates and additions.
HELPFUL WEB PORTAL RESOURCES FOR RESIDENTS
The Grand Dominion web portal offers a variety of helpful resources for residents to access information. Make sure you are up to date on what is offered in these areas:
ü Marketplace – Business Advertising – Grand Dominion currently has advertisements from: Assured Healthcare in Gurnee, American Medical Systems, and LLC Concierge and Cleaning Service. To visit the Marketplace advertising section of the portal, go to the blue navigation bar at the top of the page and click on “Marketplace”, then “Marketplace Home” and check out the current ads today!
ü Classifieds – Personal Advertising for Residents – This is a great way for residents to sell personal belongings, rent property etc. – your electronic version of a personal “garage sale”!
ü Community Message Boards – If you’re looking for resident referrals about businesses, restaurants, vacations, anything – look here! Your neighbors are your best sources of local information!
ü Photo Gallery – See all the pictures from our Grand Dominion activities – parties, dinners, seminars, club activities and much more! It’s a great way to check out all the fun without all the worry of your own camera! And you can download pictures from the gallery to a CD to print for photo books!
ü Group Activity – Did you know you can join a group on the portal? Simply locate the group you are interested in and click on the link “Click here to join this group” located in the upper left hand portion of the group page. You’ll receive emails about all the group activity and be part of the fun instantly!
ü NEW PORTAL FEATURE!!!
You can now access important Community Contact Information like lodge hours, children swim times, phone numbers, email addresses and much more by clicking on a link on the Home Page of the web portal. It is located on the left hand side of the page in a box that reads, “CLICK HERE FOR IMPORTANT COMMUNITY CONTACT INFORMATION.” The link will take you to a new page with the information.
If you need help accessing any of these resource areas on the web portal, attend the next portal training session or stop in to see Tracy! Don’t miss any of the important information on the web portal!
CLUBS, CLUBS, CLUBS!!!
NEW CLUB MEETING!!!
GARDENING CLUB MEETING – Lakeside Lodge
Monday, March 14th, 1:00pm
Calling all gardeners and gardener-wannabes! If you are interested in joining a garden club, this is the meeting for you! Spring is coming and with it will come all types of garden-related questions. This group will share ideas and have group outings to special places of interest for gardeners. The club will be a great way to help each other with gardening projects and learn how to solve your own! This meeting will determine the interest in the community and the direction this club will take. For questions, contact Joan Jones, 847-393-7816.
No Registration required.
CLUB REHEARSALS RESUME FOR THE GRAND DOMINION SINGERS!
Monday, March 21st, 7:00pm
A Message from Choral Director, Martha Swan: “Bring a song to your lips and music to your heart and join the Grand Dominion Singers as they resume their rehearsals in preparation for the next concert in June. We've taken a well deserved break but we're all missing the dear friends and fun we have with this mixed choral group. We're going to be performing a lot of Patriotic songs in time for Independence Day. We're going to start our rehearsal schedule with a "Welcoming Reception" at 7 pm on Monday, March 21, 2011, followed by an hour rehearsal. We are all looking forward to have a chance to meet new members and to chat with all the returning members of the group. This is YOUR opportunity to meet and ask questions of the members. Come join the fun! Grand Dominion Singers meet every Monday from 7-9 pm at the Lodge. You needn't know HOW to read music, but just love to sing and have a desire to learn more about music and performing. You certainly don't need to be a "soloist". Good leaders and good followers are ALWAYS welcome. If you have any questions, please call Martha Swan, director, at 847-566-9945. This is YOUR chance to join the fun at the Lodge on Monday, March 21 at 7 pm. Regular rehearsals will resume the following Monday.
RUMMIKUB ADDED TO GRAND DOMINION CLUBS!
A new club has formed at Grand Dominion – Rummikub! The group plays on Monday evenings at 6:30pm in the Sunroom of the Lakeside Lodge. Everyone is welcome!
CHARTER CLUBS
Our CHARTER CLUB PROGRAM at Grand Dominion has been implemented and we currently have 24 board approved charter clubs! We continue to encourage all clubs to consider this important structure for their group. If a group does not have this important information, group leaders should obtain a copy of the Charter Club Rules & Procedures Manual at Lakeside Lodge or on the web portal and discuss it with their groups. All charter club applications must be approved by the board of directors at formal board meetings. Applications that are submitted before the next board meeting will be subject to the same privileges of approved charter clubs including room rental fees.
The Board of Directors has also approved a NEW ROOM RENTAL FEE STRUCTURE for room usage by non-charter clubs that is now in effect. The following fee structure will be followed for room usage at Lakeside Lodge. All fees for one room only:
1. Charter Clubs – No fee for regular meetings, $25 for special events (2 hour block)
2. Interest Groups (non-charter clubs) - $25 per 2 hour block, $75 for special events (4 hour block)
3. Private Resident Sponsored Event - $75 per 4 hour block
4. Non-Resident Sponsored Event - $150 per 4 hour block
*Other fees apply for kitchen use and other facility and equipment usage that is rentable. Damage and cleaning deposits will also be applied.
*New After Hours Room Rental Rates now effective – See Revised Facility Use Guidelines on the web portal in the Community Documents Section
Questions, please contact Tracy Citrano.
ALL CLUBS ARE SEEKING NEW MEMBERS – Check your calendar and fill your days with something new and interesting today!
Many of the seasonal groups are starting up again – check with group leaders or the group portal site for details!
Here is a list of Established Clubs & Groups at Grand Dominion with Meeting Times and Contact Information. All group meeting dates and times are listed on the web portal Community Calendar and in the Club Book at the front desk of Lakeside Lodge. Please contact all group leaders through portal email. If any information is incorrect, please contact Tracy Citrano.
GRAND DOMINION CHARTER CLUBS:
Charter Club Meeting Time/Next Date Contact_______
After Hours Book Discussion Thursdays, every 6wks, 7pm Sheila Linderman
Bocce Ball Spring & Summer Doug McArthur
Bookworms Approx. Every 4 wks – 1pm Sallie Hamm
& Susan Schlitt
Bridge Tues.6:30pm Don Salenger
Intermediate Bridge Fridays, 9am Maryann Kever
Wed. Bridge Wednesdays, 12:30am Maxine Dicker
Bunco 1st Tues. of month, 7pm Rose Marie Clark
Cooking Club Periodic, check calendar Judi Ohren
Current Events 2nd Wed. of month, 7pm Leon Stein
Film Discussion 4th Wednesday of month Stan Finer
Geneology 1st Monday of month, 7pm Barbara Schober
Grand Dominion Players(Drama)Mondays, 10am Eileen Betzold
Grand Dominion Singers Mondays, 7pm Martha Swan
Ladies Golf Tuesdays - Seasonal Martha Swan
Men’s Golf Wednesdays - Seasonal Bill Smith
Mexican Train Tuesdays, 1pm Joy Gaftman
Painting Thurs, 9am Susan Kronowitz
Pan 4th Thursday of month, 1pm Maxine Dicker
Pickle ball Seasonal Sam & Kay Ritchie
Ping Pong Fri. 10am, Sat. 10am Richard Golden
Poker Wed. 12:45pm, Thurs. 5:30pm Jerry Orloff
Poker Pals Tuesdays, 7pm Marilyn Roche
Quilting 2nd & 4th Wed. of month, 1:30pm Jane Velander
Readers Book Discussion Wednesdays, every 6 wks, 3:30pm Janice Borg
Singles Periodic Laurie Leff
Tennis Seasonal Al Cheung
GRAND DOMINION INTEREST GROUPS:
Interest Group Meeting Time/Next Date Contact________
Biking Saturdays, 8:30am David Schnitzer
Billiards Seasonal, check calendar Alan Hahn
Bowling Buddies Mondays, 12:30pm Maxine Dicker
Gin Rummy Mondays, 6:30pm Steve Nitzkin
Grandparents Periodic Lona Chiarello
Helping Hands Periodic Diane Schultz
Knitting Wednesdays, 7pm Sheila Linderman
Ladies Canasta Wed. 9am Priscilla Mortland
Ladies Lunch 1st Fri. of month, 12:30pm Lois Gaffke
Mah Jongg Tues. & Wed., 1pm, Tues. 6:30pm
Pinochle Mondays, 1pm Carol Huber
Roosevelt High Rough Riders Periodic Helene Stein
Rummikub Mondays, 6:30pm Joy Gaftman
Scrabble Thursdays, 1-3pm Rita Kompare
& Doug Stone
Softball Seasonal Earl Polisky
Walking & Hiking Seasonal, Thursdays, 9am Helene Stein
& Carol Zemaier
Women’s Thursday Poker 3rd Thursday of month, 6:30pm Sharron Rosenthal
HELPING HANDS
Do YOU need a helping hand? Maybe Helping Hands can Help!
Helping Hands is a group of residents who want to lend their “hands” to other residents within the community who may need assistance of some kind. This may take the form of:
· A social phone call or get well wish
· Help around the home in time of sickness or healing
· A ride to an appointment, a store, pharmacy, physical therapy on a limited or occasional basis
· A wellness visit
· A hospitality visit
· Card recognition for illness or loss of a loved one
· Community information dissemination
· Local resource materials
· Web portal training
The group’s purpose and function is based solely on the need for assistance and will maintain the utmost sense of privacy and respect at all times. The members will rely on requests by residents ONLY and all assistance will be given on a confidential basis unless otherwise requested by a resident.
If you are in need of assistance by the group or have permission by someone to make a request on their behalf, please contact the person in Helping Hands from your neighborhood listed below. If you are want to join Helping Hands, you may do so on the web portal or ask at the front desk how to join.
For Helping Hands Assistance, contact:
NH 1 – Mary Shifley, 847-949-8838
NH 2 – Peggie McQueen, 224-475-0096
NH 3 – Diane Whittier, 847-566-6960, Heidi Coagan, 224-475-0252,
Carolyn Maxwell, 847-393-7892
NH 4 – Kay Ritchie, 847-393-7443
NH 5 – Linda Dasso, 847-393-7085, Sharon Smith, 847-393-7379
NH 7 – Angel Nettles, 224-778-5002
NH 8 – Terry Mabus, 847-740-6594
NH 9 – Nancy Noyer, 847-903-9078, Sally Foss, 847-566-0839
NH 10 – Diane Schultz, 847-651-7841, Steve Wagner, 847-393-7655
*IF YOU ARE INTERESTED IN REPRESENTING YOUR NEIGHBORHOOD ON BEHALF OF THE HELPING HANDS GROUP, PLEASE CONTACT DIANE SCHULTZ, 847-651-7841 – WE WOULD LIKE AT LEAST THREE RESIDENTS FROM EACH NEIGHBORHOOD.
NEIGHBORHOOD REPRESENTATIVES
Do you know who YOUR neighborhood representative is? Each of Grand Dominion’s 10 neighborhoods has up to 3 resident representatives who act on a volunteer basis to represent their neighborhood with the Board of Directors. They conduct periodic neighborhood meetings to communicate information to the residents and meet monthly with the Board of Directors to discuss and resolve community issues and business. All reps can be reached through the portal email system or by the contact information listed in the Resident Directory. Here are the current representatives:
*CHECK OUT THE COMMUNITY BULLETIN BOARD AREA!
EACH NEIGHBORHOOD REPRESENTATIVE WILL PROVIDE INFORMATIONAL FLYERS FOR RESIDENTS IN NEW
CIRCULAR FLYER RACK!
NH 1 Dan Mayworm, Donald VanDyke, Rigg Warton
NH 2 Sid Lewis Clark, Martha Swan, Maxine Dicker
NH 3 Mary Olcese, Sheila Kirshner, Diane Whittier
NH 4 Douglas McArthur, Mike Braunstein, Harvey Loochtan
NH 5 Tom Baumann, Sallie Hamm, Chris Presslak
NH 7 Stuart Margolis, Kathyrn Jordan
NH 8 Dan Ceglarek, Terry Mabus, Richard Milnamow
NH 9 Fred Weinberg, Stan Finer, Janet Klopp
NH 10 Stuart Isaacson, Al Schutte, Steven Wagner
GRAND DOMINION COMMITTEES
The Grand Dominion community is fortunate to have several working committees to assist in many functions of the Association. These volunteer positions are vital to the operation of our community and these committee members should be commended for their time and commitment. If you are interested in serving in some capacity, please contact our Community Manager, Erica Horndasch. Here are the current committees and members:
COMPLIANCE: Terry Donahue, Marv Rosenthal, Beth Vecchie, Diane Whittier
FINANCE: Rose Naselli, Martin Swan, Bruce Campbell, Larry Edelheit, Alan Hahn
MODIFICATIONS: Jane Bedno, Sid Clark, Pete Himpelmann, Joanne McArthur, Chuck Siegel, Joan Jones
SOCIAL: Jane Caccamo, Heidi Coagan, Sandee Dabransky, Bobbi Ezell, Susan Pitzele, Vicki Siegel, Laurie Leff, Charlene Bayerle, Sandy Ciaccio, Carmela Ryan, Susan Orloff, Judy Feldman, Karen Eldrup, Esther Sineni, Rose Marie Clark, Sharron Rosenthal, Rosely Kaiser
PROPERTY & GROUNDS: Mort Wallace, Sallie Hamm, Doug McArthur, Sandy Prieur, Michael Sidell, Judy Sidell, Sharon Weintraub, Jerrold Orloff
WETLAND: Mort Wallace, Kathryn Jordan, Jeff Covert, Tom Baumann, Harriet Lake, James Lake, William McCarty, James Borg, Jerrold Orloff, Salli Hamm, Larry Shifley
MORE LIFESTYLE & PROPERTY MANAGEMENT NEWS
POOL USAGE INFORMATION
The indoor pool is open to residents and guests over the age of 19 during regular hours of operation for the Lodge. Children swim hours for the outdoor pool are listed below.
Your cooperation is needed in following ALL pool rules & regulations outlined in the Community Rules & Regulations. These can be accessed in the “Community Documents” section of the web portal on the Community Homepage.
Designated children’s hours for the pool are as follows:
FAMILY SWIM / CHILDREN POOL HOURS – For Children Under 19 years of age:
Monday-Thursday: 3pm – 5pm
Friday: 4pm-7pm
Saturday & Sunday: 1pm – 4pm
Limit 4 guests per household - $2.00 per guest
GUESTS MUST BE ACCOMPANIED BY A RESIDENT AT ALL TIMES.
RESIDENT ACCESS CARDS ARE NON-TRANSFERABLE AND MAY NOT BE USED BY A GUEST OR FAMILY MEMBER
***SOME OTHER POOL RULES TO NOTE***
1. No food or glass containers in the pool area.
2. No children under the age of 19 in the Spa.
3. Proper swim attire at all times.
4. No alcohol beverages at any time.
5. No rafts or inner tubes or any other pool apparatus that is disruptive or potentially harmful to any pool attendees.
6. No running on pool deck.
7. No diving.
8. Swim at your own risk – NO LIFEGUARD ON DUTY.
9. Return all pool equipment that is provided for use to its original location.
10.Showers MUST be taken before entering pool area.
11.No smoking in pool areas, as well as any other area of the Lodge.
12.No pets in pool areas. (Service dogs allowed.)
13.No profanity.
14.No diapers allowed in pool – swim diapers only.
15.Be courteous and respectful of all residents and patrons of our pools.
16.Contact staff or building personnel of any infraction immediately.
**BE COUTEOUS AND RESPECTFUL OF YOUR FELLOW RESIDENTS & GUESTS!!**
Thank you for your cooperation!
MUNDELEIN POLICE DEPT. HOUSE WATCH PROGRAM
As a service to our community, the Mundelein Police Department will do security patrols for the homes of residents who notify the department that they will be away from their homes for extended periods of time. This would include more than one day periods and depending on time constraints, would include daily drive by monitoring and walks around the home. If you are interested in this service or would like more information,
please notify the Mundelein Police Department at the 24-hour, 7 day a week, Non-Emergency number, 847-968-4600.
"FILE FOR LIFE"
The "File For Life" program sponsored by the Mundelein Fire Department, helps the fire department "help you" by making your medical information available to the responding Firefighter/Paramedics in a medical emergency at your home. Forms are available near the bulletin board area at the Lakeside Lodge. Completed forms should be kept in a visual position on your refrigerator, making it accessible for emergency personnel.
If you need further assistance, or have questions, contact the fire department at 847-949-3260 or www.mundeleinfire.org
TAX EXEMPTION INFORMATION
For those residents who are 65 years of age and older, you can file for a Senior Tax Exemption at the Fremont Township Tax Assessor’s Office. Forms can be picked up at 22376 W. Erhart Rd., Mundelein, 847-223-2846.
LAKESIDE LODGE ACCESS CARDS
Residents must now use their access cards for entry into Lakeside Lodge during hours of operation. Please remember to bring your card to enter the Lodge. This is imperative if we are to properly monitor visitors’ entry and it is an important aspect of the security measures put into place for the Lodge. Access cards are issued after participation in a fitness center orientation session. If you do not have an access card, please sign up for an orientation session. To schedule an orientation session, contact the Lifestyle Director, Tracy Citrano, to set up a time, 847-566-2403. If you have gone through an orientation session and have not received your card, please inquire at the Lakeside Lodge front desk.
Lost card fee replacement is $25.00.
ACCESS CARDS ARE NON-TRANSFERABLE.
ACCESS/ACTIVITY CARD CLARIFICATION
While all Grand Dominion homeowners are authorized facility use privileges, a maximum of two access/activity cards are issued for each Annual Base Assessment (as noted in the Governing Documents.) This does not mean a single resident household will be issued a second card if there is not a second authorized resident in that home. Additional residents over the two person card maximum, 19 years of age or older, who reside in a residential home for more than 6 months in a calendar year, may obtain a supplemental annual Access/Activity card at an annual cost of $500.00. This fee will be reviewed and established annually by the Board of Directors.
LAKESIDE LODGE GUEST PASS PUNCH CARDS Now Available for Purchase!
For your convenience, you can now purchase punch cards for Lakeside Lodge Guest Visits!
Guest Fees are $2.00 per guest, per visit.
Two cards available - 10 visits for $20.00 or 20 visits for $40.00.
Leave your money at home and just grab a convenient Guest Pass Punch Card!
Available for purchase at the Lakeside Lodge Front Desk.
ALL GUESTS MUST BE ACCOMPANIED BY A RESIDENT AT ALL TIMES.
ROOM RENTALS AT LAKESIDE LODGE
Celebrate your next event at Grand Dominion! The Lakeside Lodge Multi-purpose rooms are available for private use rental for Grand Dominion residents. Show your friends and relatives the fantastic facilities at your next party, get-together or meeting. It’s convenient, affordable and in your own backyard!
The guidelines are outlined in the Facility Use Guidelines, which are distributed at the Lodge Orientations.
“After Hours” Room Rental Rates now in effect. All details and rates are outlined in the Facility Use Guidelines on the web portal in the “Community Documents Section.”
See the Lifestyle Director for questions or to book your event today!
KEEP US UP TO DATE!!!
If you have closed on your home, have you turned in the RESIDENT INFORMATION SHEET that is located in the Welcome Package from Wentworth? Please let us know if anything has changed. Call or email Tracy Citrano, (847) 566-2403, tcitrano@wentworthmgt.com or Erica Horndasch, ehorndasch@wentworthmgt.com.
ASSOCIATION EMERGENCY PHONE NUMBER
Phone: 866 413-9850.
PULTE CUSTOMER SERVICE
Phone: 877-850-2547
Fax: 847-230-5438, ILDelWebbWarranty@Pulte.com
LAKESIDE LODGE CONTACT INFORMATION
3555 Grand Dominion Circle, Mundelein, IL 60060
Phone: 847-566-2403, Fax: 847-566-0796
Lodge Hours of Operation:
Monday-Thursday, 6:00am-9:00pm
Friday, 6:00am-7:00pm
Saturday, 7:00am-7:00pm
Sunday, 9:00am-6:00pm
Property Manager: Erica Horndasch, ehorndasch@wentworthmgt.com
Lifestyle Director: Tracy Citrano, tcitrano@wentworthmgt.com
Thursday, February 17, 2011
Wednesday, February 16, 2011
BY-LAWS OF GRAND DOMINION BY DEL WEBB COMMUNITY ASSOCIATION
BY-LAWS
OF
GRAND DOMINION BY DEL WEBB
COMMUNITY ASSOCIATION
6/20/06
BY-LAWS
OF
GRAND DOMINION BY DEL WEBB COMMUNITY ASSOCIATION
ARTICLE I
Name, Principal Office, and Definitions
1.1 Name. The name of the Association shall be Grand Dominion by Del Webb
Community Association (“Association”).
1.2 Principal Office. The principal office of the Association shall be located in Lake County, State of Illinois. The Association may have such other offices as the Board may determine or as the affairs of the Association may require.
1.3 Definitions. The words used in these By-Laws shall be given their normal,
commonly understood definitions. Capitalized terms shall have the same meaning as set forth in that Declaration of Covenants, Conditions, and Restrictions for Grand Dominion by Del Webb filed in the office of the Recorder of Deeds of Lake County, Illinois (“Declaration”), unless the context indicates otherwise.
1.4 Purpose. The purpose of the Association shall be to own and operate the recreational
and other common areas, to provide recreation facilities and activities, and to carry out other functions for the maintenance and governance of Grand Dominion by Del Webb, an age restricted community for adults fifty-five (55) and older.
ARTICLE II
Association: Membership, Meetings, Quorum, Voting, Proxies
2.1 Membership. Every Owner shall be a Member of the Association. The provisions
pertaining to membership in the Declaration are incorporated herein by this reference.
2.2 Place of Meetings. Meetings of the Association shall be held within the Properties or at such other suitable place within Lake County, State of Illinois as may be designated by the Board.
2.3 Annual Meetings. After the end of the Declarant Control Period, regular annual
meetings of the Members shall be set by the Board so as to occur within 60 days following the close of the Association's fiscal year on a date and at a time set by the Board. During the Declarant Control Period, informational meetings of the Members shall be held as provided in Section 3.4 of the Declaration.
2.4 Special Meetings. The President may call a special meeting of the Members. In
addition, it shall be the duty of the President to call a special meeting if so directed by resolution of the Board or upon a petition signed by Voting Members representing at least ten percent (10%) of the Dwelling Units.
2.5 Notice of Meetings. The Association’s Secretary shall cause written notice stating the place, day, and hour of any Association meeting to be delivered by hand delivery or United States mail, postage prepaid, to each Member, or, if permitted by Illinois law, by facsimile, computer, fiber optics, cable, or other similar communication devices, or such other manner which is reasonably calculated, as determined in the discretion of the Board, to provide personal notice to the Members entitled to notice. Such notice shall be delivered not less than ten (10) nor more than fifty (50) days before the date of such meeting, by or at the direction of the President or the Secretary or the officers or Persons calling the meeting.
In the case of a special meeting or when otherwise required by statute or these By-Laws, the purpose or purposes for which the meeting is called shall be stated in the notice. No other business shall be transacted at a special meeting except as stated in the notice.
If mailed, the notice of a meeting shall be deemed to be delivered when deposited in the United States mail addressed to the Member at his or her address as it appears on the Association’s records, with postage prepaid. If sent by facsimile, computer, fiber optics, cable, or such other similar communication device, notice shall be deemed to be delivered when transmitted to the Member at his or her address or number as it appears on the Association’s records. The failure of any Member to receive actual notice of a meeting of the Members shall not affect the validity of any action taken at such meeting.
2.6 Waiver of Notice. Waiver of notice of a meeting of the Members shall be deemed
the equivalent of proper notice. Any Voting Member may, in writing, waive notice of any meeting of the Voting Members, either before or after such meeting. Attendance at a meeting by a Voting Member shall be deemed waiver by such Voting Member of notice of the time, date, and place thereof, unless such Voting Member specifically objects to lack of proper notice at the time the meeting is called to order. Attendance at a special meeting also shall be deemed waiver of notice of all business transacted unless an objection on the basis of lack of proper notice is
raised before the business is put to a vote.
2.7 Adjournment of Meetings. If any meeting of the Association cannot be held because a quorum is not present, the Voting Members who represent a majority of the votes present at the meeting may adjourn the meeting to a date not less than five (5) nor more than thirty (30) days from the time the original meeting was called. At the reconvened meeting, if a quorum is present, any business may be transacted which might have been transacted at the meeting originally called. If a time and place for reconvening the meeting is not fixed by those in attendance at the original meeting or if for any reason a new date is fixed for reconvening the meeting after adjournment, notice of the time and place for reconvening the meeting shall be given to Voting Members in the manner prescribed for regular meetings.
2.8 Attendance at Meetings/Voting. Any Member may be present at any meeting of the
Members, but the voting rights shall be vested exclusively in the Voting Members; provided that during the Declarant Control Period, unless expressly provided in the Declaration or these By-Laws, including, without limitation, as provided in Section 3.5 of these By-Laws, as amended, all voting rights shall be vested exclusively in the Declarant and the Voting Members shall have no voting rights. From and after the end of the Declarant Control Period, each Voting Member shall be entitled to one vote for each Dwelling Unit which the Voting Member represents. Voting for
the election of Directors by the Voting Members may be by ballots mailed to the Voting Members. Ballots shall be returned to the Secretary by the date specified on the ballot. The Board shall determine the method of voting, the form of all ballots, the wording of questions thereon and the deadline for return of ballots. The Board may include on ballots any questions on which it seeks an advisory vote. Any other matters may be voted on by mail-in ballot to the extent not prohibited by law.
2.9 Proxies. Except as otherwise provided herein, Voting Members may vote in person
or by proxy. Voting Members may not vote by proxy in any election of any Director. Each proxy shall be in writing, dated, signed and filed with the Secretary prior to the meeting for which it is to be effective. Proxies may be delivered to the Secretary by personal delivery, U.S. mail or telecopy to any Board member or the professional management agent, if any. Unless otherwise provided in the proxy, a proxy shall cover all votes which the Voting Member giving such proxy is entitled to cast, and in the event of any conflict between two or more proxies purporting to cover the same voting rights, the later dated proxy shall prevail, or if dated as of the same date, both shall be deemed invalid. No proxy shall be valid beyond the meeting for which it was given. Every proxy shall be revocable and shall automatically cease upon conveyance of the Dwelling Unit which the Voting Member represents.
2.10 Majority. As used in these By-Laws, the term “majority” shall mean those votes,
Owners, Voting Members, or other group, as the context may indicate, totaling more than fifty percent (50%) of the total eligible number.
2.11 Quorum. Except as otherwise provided in these By-Laws or in the Declaration, the presence of the Voting Members (in person or by proxy) representing at least twenty-five percent (25%) of the total votes in the Association shall constitute a quorum at all meetings of the Association.
2.12 Conduct of Meetings. The President shall preside over all meetings of the
Association, and the Secretary shall keep the minutes of the meeting and record in a minute book all resolutions adopted at the meeting, as well as a record of all transactions occurring at the meeting. All meetings shall be conducted in accordance with Roberts Rules of Order, as published from time to time.
ARTICLE III
Board of Directors: Number, Powers, Meetings
A. Composition and Selection.
3.1 Governing Body; Composition. The affairs of the Association shall be governed by a board of Directors (the “Board”), each member of which (a “Director”) shall have one (1) equal vote. Except with respect to Directors appointed by the Declarant, each Director shall be an Owner, a Voting Member or a Resident of a Dwelling Unit who has completed, prior to being elected to the Board, such training and committee or other service requirements as established by
the Board; provided, however, no more than one (1) representative from a Dwelling Unit may serve on the Board at the same time.
3.2 Number of Directors. The number of Directors shall be not less than three (3) nor more than seven (7), as provided in Section 3.5.
3.3 Directors During Declarant Control Period. During the Declarant Control Period all of the Directors shall be appointed by the Declarant acting in its sole discretion and shall serve at the pleasure of the Declarant. During the Declarant Control Period, the Declarant may from time to time appoint one (1) or more Owners to act as non-voting counselors to the Board or as voting members of the Board.
3.4 Nomination of Directors. Except with respect to Directors appointed by the
Declarant, nominations for election to the Board shall be made in accordance with policies and procedures established, from time to time, by the Board. Such policies and procedures may include, but are not limited to, requiring a specified number of signatures as a precondition to appearing on the ballot or permitting nominations through a Nominating Committee.
The Board shall establish policies and procedures for nominations no later than ninety (90) days prior to any election. Except with respect to “write-in candidates” or nominations made from the floor at any meeting, nominations shall be made no later than forty-five (45) days before the election shall be held.
The Board shall provide for as many nominations on each slate for election to the Board as it, in its discretion, shall determine.
For any election, the Board may, but shall not be obligated to, appoint a Nominating
Committee. If appointed, the Nominating committee shall consist of three (3) or more persons and a Chairperson, who shall be a member of the Board. The remaining members of the Nominating Committee shall be Members, Residents, or Voting Members.
3.5 Election and Term of Office. In an election which shall be held prior to
the end of the Declarant Control Period as determined by the Board, the Voting Members shall elect a full Board of seven (7) Directors by ballots as further described in Section 2.8 of these By-Laws. Ballots shall be counted and the term of each Director so elected shall commence upon the end of the Declarant Control Period.
The four (4) candidates receiving the greatest number of votes shall each serve a two year term and the three (3) candidates receiving the next greatest number of votes shall each serve a one year term. Thereafter, in any subsequent election of Directors which is conducted by ballots as further described in Section 2.8 of these By-Laws, the election shall be conducted at least 30 days prior to the next annual meeting of Members, and ballots shall be counted and each Director so elected shall serve a two year term to commence on the date that such annual meeting is held. Each Director shall hold office until his term expires or until his successor shall have been elected and qualified. Directors may succeed themselves in office, but no Director shall serve more than three (3) terms in succession. In all elections for members of the Board, the Voting Member for each Dwelling Unit shall be entitled to the number of votes equal to the number of Directors to be elected (cumulative voting shall not be permitted).”
3.6 Removal of Directors/Vacancies.
(a) Any Director may be removed, with or without cause, by action of the Voting
Members. Any Director whose removal is sought shall be given notice prior to any meeting called and noticed for that purpose. Upon removal of a Director, a successor shall be elected by the Voting Members to fill the vacancy for the remainder of the term of such Director.
(b) Any Director who has three (3) consecutive unexcused absences from Board
meetings, or who is more than thirty (30) days delinquent in the payment of any assessment or other charge due the Association, may be removed by a majority of the Directors present at a regular or special meeting of the Board at which a quorum is present, and a successor may be appointed by the Board to fill the vacancy for the remainder of the term.
(c) In the event of the death, disability, or resignation of a Director, the Board may declare a vacancy and appoint a successor to fill the vacancy until the next annual meeting, at which time the Voting Members may elect a successor for the remainder of the term.
B. Meetings.
3.7 Organizational Meetings. The Board shall hold a meeting within thirty (30) days
after each annual meeting of the Members.
3.8 Meetings. Regular meetings of the Board may be held at such time and place as the Board shall determine, but at least one (1) such meeting shall be held each quarter. Special meetings of the Board shall be held when requested by the President, Vice President or any two
(2) Directors.
3.9 Notice of Meetings. Notice of the time and place of a regular or special meeting shall be communicated to Directors as provided in this Section. The notice shall specify the time and place of the meeting and, in the case of a special meeting, the nature of any special business to be
considered. The notice shall be given to each Director by one (1) of the following methods: (a) personal delivery; (b) first class mail, postage prepaid; (c) telephone communication, either directly to the Director or to a person at the Director’s office or home who would reasonably be expected to communicate such notice promptly to the Director; or (d) by facsimile, computer, fiber optics, or any such other communication device. All such notices shall be given at the
Director’s telephone or facsimile, or e-mail number or sent to the Director’s address as shown on the Association’s records. Notices sent by first class mail shall be deposited into a United States mailbox not less than four (4) days before the time set for the meeting. Notices given by personal delivery, telephone, facsimile, or other device shall be delivered, telephoned, or transmitted at least seventy-two (72) hours before the time set for the meeting.
3.10 Waiver of Notice. The transactions of any meeting of the Board, however called
and noticed or wherever held, shall be as valid as though taken at a meeting duly held after regular call and notice if (a) a quorum is present, and (b) either before or after the meeting each of the Directors not present signs a written waiver of notice, a consent to holding the meeting, or an approval of the minutes. The waiver of notice or consent need not specify the purpose of the meeting. Notice of a meeting also shall be deemed given to any Director who attends the meeting without protesting before or at its commencement about the lack of adequate notice.
3.11 Quorum of Board of Directors. At all meetings of the Board, a majority of the
Directors shall constitute a quorum for the transaction of business, and the votes of a majority of the Directors present at a meeting at which a quorum is present shall constitute the decision of the Board, unless otherwise specifically provided in these By-Laws or the Declaration. A meeting at which a quorum is initially present may continue to transact business, notwithstanding the withdrawal of Directors, if any action taken is approved by at least a majority of the required
quorum for that meeting. If any meeting of the Board cannot be held because a quorum is not present, a majority of the Directors present at such meeting may adjourn the meeting to a time not less than five (5) nor more than thirty (30) days from the date of the original meeting. At the reconvened meeting, if a quorum is present, any business which might have been transacted at the meeting originally called may be transacted without further notice.
3.12 Compensation. No Director shall receive any compensation from the Association
for acting as such; provided however, any Director may be reimbursed for expenses incurred on behalf of the Association upon approval of a majority of the other Directors. Nothing herein shall prohibit the Association from compensating a Director, or any entity with which a Director is affiliated, for services or supplies furnished to the Association in a capacity other than as a Director pursuant to a contract or agreement with the Association, provided that such Director’s interest was made known to the Board prior to entering into such contract and such contract was approved by a majority of the Board, excluding the interested Director.
3.13 Conduct of Meetings. The President shall preside over all meetings of the Board, and the Secretary shall keep a minute book of meetings of the Board, recording all resolutions adopted by the Board and all transactions and proceedings occurring at such meetings. All meetings shall be conducted in accordance with Roberts Rules of Order, as published from time to time.
3.14 Attendance at Meetings by Members: Members may attend meetings of the Board
only if, and to the extent, permitted by the Board in its discretion. It is not the intention that Members shall have the right to attend meetings of the Board in the same manner as provided for members of condominium associations under the Illinois Condominium Property Act. However, after the end of the Declarant Control Period, the Chairman of each Neighborhood Committee shall be given notice of, and the right to attend, each meeting of the Board. Also, the Board shall hold informational meetings from time to time, but not less frequently than once each year, to which all Members shall be invited and at which the Board shall report to the Members on what the Board has worked on and accomplished since the preceding meeting and shall open the meeting for questions and comments from Members.
3.15 Action Without a Formal Meeting. Any action to be taken at a meeting of the
Directors or any action that may be taken at a meeting of the Directors may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of the Directors, and such consent shall have the same force and effect as a unanimous vote. Written consent or consents shall be filed with the minutes of the proceedings of the Board.
3.16 Telephonic Participation. One (1) or more Directors may participate in and vote
during any regular or special meeting of the Board by telephone conference call or similar communication equipment by means of which all Persons participating in the meeting can hear each other at the same time, and those Directors so participating shall be present at such meeting.
Any such meeting at which a quorum participates shall constitute a meeting of the Board.
C. Powers and Duties.
3.17 Powers. The Board shall have all of the powers and duties necessary and
appropriate for the administration of the Association’s affairs and for performing all responsibilities and exercising all rights of the Association as set forth in the Declaration, these By-Laws, the Articles, and as provided by law. The Board may do or cause to be done all acts and things as are not by the Declaration, Articles, these By-Laws, or Illinois law directed to be done and exercised exclusively by the Voting Members or the membership generally.
3.18 Duties. The duties of the Board shall include, without limitation:
(a) preparation and adoption of annual budgets and establishing each Owner’s
share of the Common Expenses, Limited Common Area Expenses and Neighborhood
Expenses, if any;
(b) levying and collecting assessments from the Owners to fund the Common Expenses, Limited Common Area Expenses and Neighborhood Expenses, if any;
(c) levying and collecting Assessments;
(d) providing for the operation, care, upkeep, and maintenance of the recreational
and other areas of common responsibility;
(e) providing for the recreation and social activities for the Members of the
Association;
(f) designating, hiring, and dismissing the personnel necessary to carry out the
rights and responsibilities of the Association and, where appropriate, providing for the compensation of such personnel and for the purchase of equipment, supplies, and materials to be used by such personnel in the performance of their duties;
(g) depositing all funds received on behalf of the Association in a bank
depository which the Board shall approve and using such funds to operate the
Association; provided, any reserve fund may be deposited, in the Directors’ best business judgment, in depositories other than banks;
(h) making and amending rules and regulations, including use restrictions, and
establishing penalties for infractions thereof;
(i) opening of bank accounts on behalf of the Association and designating the
signatories required;
(j) making or contracting for the making of repairs, additions, and improvements
to or alterations of the Common Area, and Neighborhood Facilities in accordance with
the Declaration and these By-Laws;
(k) subject to limitations provided for in the Declaration, enforcing by legal
means the provisions of the Declaration, these By-Laws, and the rules adopted by the
Board and bringing any proceedings which may be instituted on behalf of or against the Owners concerning the Association;
(l) obtaining and carrying property, liability and commercial crime insurance, as
provided in the Declaration, paying the cost thereof, and filing and adjusting claims, as appropriate;
(m) paying all taxes and/or assessments which are or could become a lien on the
Common Area or Neighborhood Facilities or a portion thereof;
(n) paying the cost of all services rendered to the Association or its Members and
not chargeable directly to specific Owners;
(o) keeping books with detailed accounts of the receipts and expenditures of the
Association;
(p) making available (at a reasonable cost) to any prospective purchaser of a
Dwelling Unit, any Owner, and the holders, insurers, and guarantors of any Mortgage on any Dwelling Unit, current copies of the Declaration, the Articles, the By-Laws, rules and annual financial statements of the Association;
(q) permitting utility suppliers to use portions of the Common Area and
Neighborhood Facilities reasonably necessary to the ongoing development or operation of the Properties;
(r) indemnifying a Director, officer or committee member, or former Director,
officer or committee member of the Association to the extent such indemnity is required by Illinois law, the Articles, and these By-Laws; and
(s) assisting in the resolution of disputes between owners and others without
litigation, as set forth in the Declaration.
3.19 Right of the Declarant to Disapprove Actions. During the Development Period, the Declarant shall have a right to disapprove any action, policy or program of the Association, the Board and any committee which, in the judgment of the Declarant, would tend to impair rights of the Declarant or its designees under the Declaration or these By-Laws, or interfere with development, construction or marketing of any portion of the Properties, or diminish the level of services being provided by the Association. This right to disapprove is in addition to, and not in lieu of, any right to approve or disapprove specific actions of the Association, the Board or any
committee as may be granted to the Declarant in the Declaration or these By-Laws. During the Development Period, the following shall apply:
(a) The Declarant shall be given written notice of all meetings of the Association,
the Board or any committee thereof, including Neighborhood Committees and of all
proposed actions of the Association, the Board or any committee thereof to be approved at such meetings or by written consent in lieu of a meeting. Such notice shall be given by certified mail, return receipt requested, by personal delivery at the address the Declarant has registered with the Secretary of the Association, as it may change from time to time, or by confirmed facsimile transmission at the facsimile number the Declarant has registered with the Secretary of the Association, as it may change from time to time, which notice complies with the requirements for Board meetings set forth in these By-Laws and which notice shall, except in the case of the regular meetings held pursuant to the By-Laws, set forth in reasonable particularity the agenda to be followed at said meeting.
(b) The Declarant shall be given the opportunity at each such meeting to join in or to have its representatives or agents join in discussion from the floor of any prospective action, policy, or program which would be subject to the right of disapproval set forth herein. The Declarant, its representatives or agents may make its concerns, thoughts, and suggestions known to the Board and/or the members of the subject committee.
(c) No action, policy or program subject to the right of disapproval set forth
herein shall become effective or be implemented until and unless the requirements of
subsections (a) and (b) above have been met and the time period set forth in subsection
(d) below has expired.
(d) The Declarant, acting through any officer or Director, agent or authorized
representative, may exercise its right to disapprove at any time within ten (10) days following the meeting at which such action was proposed or, in the case of any action taken by written consent in lieu of a meeting, at any time within ten (10) days following receipt of written notice of the proposed action. This right to disapprove may be used to block proposed actions, but shall not extend to the requiring of any action or counteraction on behalf of any committee, the Board, or the Association unless such action or counteraction countermands an action, policy or program that was not properly noticed and implemented in accordance with these By-Laws. The Declarant shall not use its right to disapprove to reduce the level of services which the Association is obligated to provide or to prevent capital repairs or any expenditure required to comply with applicable laws and regulations.
3.20 Management. The Association may have compensated employees. The Board may,
but shall not be required to, contract with a professional management company at an amount established by the Board to perform such duties and services as the Board shall authorize for the Association; provided, however, that during the Development Period the management company may not be terminated by the Board without the prior written consent of the Declarant. The Declarant, or an affiliate of the Declarant, may be employed as the management company. The Board may delegate to such management company such powers as are necessary to perform its assigned duties, but shall not delegate policy making authority. The Board may delegate to one (1) of its members the authority to act on behalf of the Board on all matters relating to the duties of the management company, if any, which might arise between meetings of the Board.
3.21 Accounts and Reports. The following management standards of performance shall
be followed unless the Board by resolution specifically determines otherwise:
(a) accrual accounting, as defined by generally accepted accounting principles,
shall be employed; provided however, that any “shortage” shall be calculated on a cash basis of accounting as provided in the Declaration;
(b) accounting and controls should conform to generally accepted accounting
principles;1
(c) cash accounts of the Association shall not be commingled with any other
accounts;
(d) no remuneration shall be accepted by the managing agent from vendors,
independent contractors, or others providing goods or services to the Association,
whether in the form of commissions, finder’s fees, service fees, prizes, gifts, or otherwise; any thing of value received shall benefit the Association;
(e) any financial or other interest which the managing agent may have in any firm
providing goods or services to the Association shall be disclosed promptly to the Board;
and
(f) the following financial and related information shall be regularly prepared by
the Board and copies made available to all Members of the Association at the expense of the Association:
(i) The Board shall cause a reserve budget and an expense budget (collectively referred to as the “Budget”) for the Association (which shall include the budget for each of the Neighborhoods, if any, and all Common Areas and Limited Common Areas), to be prepared for each fiscal year of the Association. The Board shall post written notice in a prominent place within the Properties that the Budget is available at the business office of the Association or at another suitable location within the Properties. If any Member requests a copy of the Budget, the Association shall provide one (1) copy to the Member without charge by first-class United States mail and deliver such copy within seven (7) days of such request.
(ii) The Board shall cause an annual financial statement or annual audit
report (“Financial Statement”) to be prepared in accordance with generally
accepted accounting principles within one hundred eighty (180) days after close of
the Association’s fiscal year. The Board shall post written notice in a prominent
place within the Properties that the Financial Statement is available at the business office of the Association or at another suitable location within the Properties. If any Member requests a copy of the Financial Statement, the Association shall provide one (1) copy to the Member without charge by first-class United States mail and deliver such copy within seven (7) days of such request. The Financial Statement shall consist of:
(A) a balance sheet as of the end of the fiscal year;
(B) an income and expense statement for the fiscal year (this
statement shall include a schedule of assessments received and receivables
identified by the numbers of the Dwelling Units and the names of the
Owners assessed); and
(C) a statement of changes in financial position for the fiscal year.
Such Financial Statement shall be prepared on an audited, reviewed, or
compiled basis, as the Board determines, by an independent public accountant.
(iii) The Board shall do the following at least quarterly:
(A) cause a current reconciliation of the Association’s operating accounts to be made and review the same;
(B) cause a current reconciliation of the Association’s reserve accounts to be made and review the same;
(C) review the current year’s actual reserve revenues and expenses compared to the current year’s Budget;
(D) review the most current account statements prepared by the financial institution where the Association has its operating and reserve accounts;
(E) review an income and expense statement for the Association’s
operating and reserve accounts; and
(F) review the delinquency report listing all Owners who are delinquent in paying any assessments at the time of the report and describing the status of any action to collect such assessments which remain delinquent.
3.22 Borrowing. The Association, acting through its Board, shall have the power to
borrow money for any legal purpose; provided, the Board shall obtain the approval by vote or written consent of Voting Members representing at least a majority of the total votes if the proposed borrowing is for the purpose of making discretionary capital improvements or purchasing additional capital assets and the total amount of such borrowing, together with all other debt incurred within the previous twelve (12) month period, exceeds or would exceed ten percent (10%) of the budgeted gross Common Expenses of the Association for that fiscal year.
No mortgage lien shall be placed on any portion of the Common Area or a Neighborhood Facility without the affirmative vote or written consent of Voting Members representing at least a majority of the total votes of Dwelling Units entitled to use such portion.
3.23 Rights of the Association. The Association shall have the right to contract with any Person for the performance of various duties and functions. This right shall include, without limitation, the right to enter into common management, operational, or other agreements with trusts, condominium associations, cooperative associations, non-condominium homeowners associations and other owners or residents associations, both within and outside the Properties.
3.24 Enforcement.
(a) Notice. Prior to imposition of any sanction as provided in the Declaration, the Board or, if so directed by the Board, the covenants compliance committee, if any, is established by the Board pursuant to Article V, or the management agent shall serve the alleged violator with written notice including (i) the nature of the alleged violation, (ii) the proposed sanction to be imposed, (iii) a statement that the alleged violator may present a written request for a hearing to the Board or the covenants committee, if any, within fifteen (15) days of the notice; and a
statement that the proposed sanction shall be imposed as contained in the notice unless a request for a hearing is received by the Board or the covenants committee, if any, within such time period. If a timely request for a hearing is not received by the Board or the covenants committee, if any, the sanction stated in the notice shall be imposed; provided the Board or the covenants committee may, but shall not be obligated to, suspend any proposed sanction if the violation is cured or if a cure is diligently commenced within the fifteen (15) day period. Such suspension
shall not constitute a waiver of the right to sanction future violations of the same or other provisions and rules by any Person.
(b) Hearing. If a hearing is requested within the allotted fifteen (15) day period, the hearing shall be held before the covenants compliance committee, if any, or if none, before the Board in executive session. The alleged violator shall be afforded a reasonable opportunity to be heard. Prior to the effectiveness of any sanction hereunder, proof of proper notice shall be placed in the minutes of the meeting. Such proof shall be deemed adequate if a copy of the notice, together with a statement of the date and manner of delivery, is entered by the officer, Director,
or agent who delivered such notice. The notice requirement shall be deemed satisfied if the alleged violator appears at the meeting. The minutes of the meeting shall contain a written
statement of the results of the hearing and the sanction, if any, imposed.
(c) Appeal. If a hearing is held before a covenants compliance committee, the violator shall have the right to appeal the decision to the Board. To perfect this right, a written notice of appeal must be received by the management agent, President, or Secretary of the Association within fifteen (15) days after the hearing date.
3.25 Board Training. Each Director shall attend a Board training seminar within the first six (6) months he or she serves as a Director. Such seminar shall educate the Directors about their responsibilities and duties and may be live, video / DVD, internet based or other format.
The Board shall offer the seminar at a time reasonably convenient for the subject Director. In conjunction with this requirement, prior to serving as a Director, each board member shall certify in writing that he or she has read and understands the Governing Documents.
3.26 Board Standards. In the performance of their duties, Directors and officers shall act as fiduciaries and are subject to insulation from liability provided for Directors and officers of corporations by Illinois laws and as otherwise provided in the Governing Documents.
As defined herein, a Director shall be acting in accordance with the business judgment rules so long as the Director: (a) acts within the express or implied terms of the Governing Documents and his or her actions are not ultra vires; (b) affirmatively undertakes to make decisions which are necessary for the continued and successful operation of the Association and, when decisions are made, they are made on an informed basis; (c) acts on a disinterested basis, promptly disclosed any real or potential conflict of interests (pecuniary or other), and avoids
participation in such decisions and actions; and (d) acts in a non-fraudulent manner and without reckless indifference to the affairs of the Association. A Director acting in accordance with the business judgment rule shall be protected from personal liability.
Board determinations of the meaning, scope, and application of Governing Document
provisions shall be upheld and enforced so long as such determinations are reasonable. The Board shall exercise its power in a fair and non-discriminatory manner and shall adhere to the procedures established in the Governing Documents.
**************************************************************************
ARTICLE IV
Officers
4.1 Officers. The officers of the Association shall be a President, Vice President,
Secretary, and Treasurer. The President, Vice President, Secretary, and Treasurer shall be elected
from among the members of the Board; other officers may, but need not, be members of the
Board. The Board may appoint such other officers, including one (1) or more Assistant
Secretaries and one (1) or more Assistant Treasurers, as it shall deem desirable, such officers to
have the authority and perform the duties prescribed by the Board. Any two (2) or more offices
may be held by the same person, except the offices of President, Secretary and Treasurer.
4.2 Election and Term of Office. The officers of the Association shall be elected
annually by the Board at the first meeting of the Board following the election of Board members.
4.3 Removal and Vacancies. Any officer may be removed by the Board whenever in its
judgment the best interests of the Association will be served thereby. A vacancy in any office
arising because of death, resignation, removal, or otherwise may be filled by the Board for the
unexpired portion of the term.
4.4 Powers and Duties. The officers of the Association shall each have such powers and
duties as generally pertain to their respective offices, as well as such powers and duties as may
specifically be conferred or imposed by the Board. The President shall be the chief executive
officer of the Association. The Vice President shall act in the President’s absence and shall have
all powers, duties and responsibilities provided for the President when so acting. The Secretary
(or the managing agent) shall keep the minutes of all meetings of the Association and the Board
and shall have charge of such books and papers as the Board may direct. In the Secretary’s
absence, any officer directed by the Board shall perform all duties incident to the office of
secretary. The Treasurer shall have primary responsibility for the preparation of the budget as
15
provided for in the Declaration and may delegate all or part of the preparation and notification
duties to a finance committee, management agent, or both.
4.5 Resignation. Any officer may resign at any time by giving written notice to the
Board, the President, or the Secretary. Such resignation shall take effect on the date of the
receipt of such notice or at any later time specified therein, and unless otherwise specified
therein, the acceptance of such resignation shall not be necessary to make it effective.
4.6 Agreements, Contracts, Deeds, Leases, Checks, Etc. All agreements, contracts,
deeds, leases, checks, and other instruments of the Association shall be executed by at least two
(2) officers or by such other person or persons as may be designated by resolution of the Board.
4.7 Compensation. Compensation of officers shall be subject to the same limitations as
compensation of Directors under Section 3.12 hereof.
ARTICLE V
Committees Designated by the Board
5.1 General. The Board may establish such committees and as it deems appropriate to
perform such tasks and functions as the Board may designate by resolution. Committee members
serve at the Board’s discretion for such periods as the Board may designate by resolution;
provided, however, any committee member, including the committee chair, may be removed by
the vote of a majority of the Directors. Each committee shall operate in accordance with the
terms of the resolution establishing such committee.
5.2 Covenants Compliance Committee. In addition to any other committees which the
Board may establish pursuant to Section 5.1, the Board may appoint a covenants compliance
committee consisting of at least three (3) and no more than seven (7) members. Acting in
accordance with the provisions of the Declaration, these By-Laws, and resolutions the Board may
adopt, the covenants compliance committee, which, if established, shall be the hearing tribunal of
the Association and shall conduct all hearings held pursuant to Section 3.24 of these By-Laws.
The Board may also appoint a subcommittee consisting of at least three (3) and no more than
seven (7) members to function as the jury or trier of facts for all hearings held pursuant to Section
3.24.
5.3 Modifications Committee. The Board shall appoint a Modifications Committee as
provided in Section 9.2 of the Declaration.
ARTICLE VI
Neighborhood Committees
6.1 Committee Members. Subject to Section 6.10 below, from and after the first meeting
of the Members after the end of the Declarant Control Period, each Neighborhood Committee
shall consist of three (3) members (each a "Neighborhood Committee Member"). The
16
Neighborhood Committee Members shall be elected by a vote of the Voting Members who
represent Dwelling Units in the Neighborhood, which vote shall be taken at the annual
neighborhood meeting of the members of the Association. At the first meeting of the Members
after the end of the Declarant Control Period, a full committee of three (3) members shall be
elected to serve. Each Voting Member shall cast three (3) votes for each Dwelling Unit which he
or she represents, but cumulative voting shall not be permitted. Each of the three (3) candidates
receiving the highest number of votes shall each be elected as a Neighborhood Committee
Member. A Neighborhood Committee Member may succeed himself or herself in office. After
the end of the Declarant Control Period, each Neighborhood Committee Member shall be an
Owner of, or Voting Member who represents, a Dwelling Unit in the Neighborhood.
6.2 Term. Each Neighborhood Committee Member shall serve a two-year term which
shall end at the annual neighborhood meeting of the Members two years from the time of
election. Subject to Section 6.10 of these By-Laws, each Neighborhood Committee Member
shall hold office until his or her term expires or until his or her successor shall have been elected
and qualified.
6.3 Chairman. One (1) member of each Neighborhood Committee shall be appointed
chairman of the Neighborhood Committee by a majority vote of the members of the
Neighborhood Committee. The Chairman of each Neighborhood Committee shall receive notice
of Board meetings and shall have the right to attend each Board meeting for the purpose of
consulting with, and advising the Board of, matters relating to the Neighborhood which the
Neighborhood Committee represents and the activities of the Neighborhood Committee.
6.4 Quorum. A majority of the Neighborhood Committee Members from time to time
shall constitute a quorum. Except as otherwise expressly provided herein or in the Declaration,
any action may be taken upon the affirmative vote of a majority of the members present at a
meeting at which a quorum is present.
6.5 Annual Meeting. Each Neighborhood Committee shall hold an annual meeting
within thirty (30) days after the annual meeting of the Members at such place as shall be fixed by
the Neighborhood Committee Members at the annual meeting of the Members, and no further
notice shall be necessary to such members in order legally to constitute such meeting, providing a
quorum shall be present.
6.6 Regular Meetings. Regular meetings of a Neighborhood Committee shall be held at
such time and place as shall be determined at the annual meeting or, from time to time, by a
majority of the members of the Neighborhood Committee. Notice of regular meetings of the
Neighborhood Committee shall be given to each Neighborhood Committee Member, personally
or by mail, telephone, facsimile, or electronic mail, at least three (3) days prior to the day named
for any such meeting and such notice shall state the time and place of such regular meeting.
6.7 Special Meetings. Special meetings of a Neighborhood Committee may be called by
the chairman on three (3) days notice to each member, given personally or by mail, telephone,
17
facsimile, or electronic mail, which notice shall state the time, place and purpose of the meeting.
Special meetings of a Neighborhood Committee shall be called by the Chairman in like manner
and on like notice on the written request of at least one-third (1/3) of the members then serving
on the Neighborhood Committee.
6.8 Counseling Committees. Each Neighborhood Committee, by resolution adopted by
the Neighborhood Committee, may designate one (1) or more counseling committees made up of
members of Neighborhood Committee Members or Owners of Dwelling Units in the
Neighborhood. Any such committee shall act in a counseling capacity only and shall not have
the power to bind or speak for the Neighborhood Committee, the Board, or the Association. The
duties and functions of any such counseling committee, its term, and its membership shall be
provided from time to time by the Neighborhood Committee.
6.9 Powers. Each Neighborhood Committee shall consult with and advise the Board, in
connection with the administration of the affairs of their Neighborhood and any applicable
Neighborhood Facility and shall have all of the powers set forth in the Declaration, plus such
other powers as the Board may from time to time delegate to the Neighborhood Committee.
6.10 Declarant Control. During the Declarant Control Period, the rights, duties and
powers of each Neighborhood Committee shall be exercised by the Declarant.
ARTICLE VII
Miscellaneous
7.1 Fiscal Year. The fiscal year of the Association shall be January 1 through December
31 unless otherwise established by Board resolution.
7.2 Parliamentary Rules. Except as may be modified by Board resolution, Robert’s
Rules of Order (current edition) shall govern the conduct of Association proceedings when not in
conflict with Illinois law, the Articles, the Declaration, or these By-Laws.
7.3 Conflicts. If there are conflicts between the provisions of Illinois law, the Articles,
the Declaration, and these By-Laws, the provisions of Illinois law, the Declaration, the Articles,
and the By-Laws (in that order) shall prevail.
7.4 Books and Records.
(a) Inspection by Members and Mortgagees. The Board shall make available for
inspection and copying by any holder, insurer or guarantor of a first Mortgage on a Dwelling
Unit, any Member, or the duly appointed representative of any of the foregoing at any reasonable
time and for a purpose reasonably related to his or her interest in a Dwelling Unit: the
Declaration, By-Laws, and Articles, any amendments to the foregoing, the rules of the
Association, the membership register, the most recent Financial Statement, the current Budget,
books of account, and the minutes of meetings of the Members, the Board, and committees. The
18
Board shall provide for such inspection to take place at the office of the Association or at such
other place within the Properties as the Board shall designate.
(b) Rules for Inspection. The Board shall establish reasonable rules with respect to:
(i) notice to be given to the custodian of the records;
(ii) hours and days of the week when such an inspection may be made; and
(iii) payment of the cost of reproducing copies of documents requested.
(c) Inspection by Directors. Every Director shall have the absolute right at any
reasonable time to inspect all books, records, and documents of the Association and the physical
properties owned or controlled by the Association. The right of inspection by a Director includes
the right to make a copy of relevant documents at the expense of the Association in furtherance
of such Director’s duties as a Director.
7.5 Notices. Unless otherwise provided in these By-Laws, all notices, demands, bills,
statements, or other communications under these By-Laws shall be in writing and shall be
deemed to have been duly given if delivered personally or if sent by United States mail, first
class postage prepaid:
(a) if to a Member or Voting Member, at the address which the Member or
Voting Member has designated in writing and filed with the Secretary or, if no such
address has been designated, at the address of the Dwelling Unit of such Member or
Voting Member; or
(b) if to the Association, the Board, or the managing agent, at the principal office
of the Association or the managing agent, if any, or at such other address as shall be
designated by notice in writing to the Members pursuant to this Section.
7.6 Indemnification. The Association shall indemnify every officer, Director, and
committee member against all expenses, including counsel fees, reasonably incurred by them and
each of them in connection with any action, suit, or other proceeding (including settlement of any
suit or proceeding, if approved by the then Board) to which he or she may be a party by reason of
being or having been an officer, Director, or committee member of the Association.
The officers, Directors, and committee members shall not be liable for any mistake of
judgment, negligent or otherwise, except for their own individual willful misfeasance,
malfeasance, misconduct, or bad faith. The officers and Directors shall have no personal liability
with respect to any contract or other commitment made or action taken in good faith on behalf of
the Association. The Association shall indemnify and forever hold each such officer, Director
and committee member harmless from any and all liability to others on account of any such
contract, commitment or action. Any right to indemnification provided for herein shall not be
19
exclusive of any other rights to which any present or former officer, Director, or committee
member may be entitled. The Association shall, as a Common Expense, maintain adequate
general liability and officers’ and Directors' liability insurance to fund this obligation, if such
insurance is reasonably available.
7.7 Amendment.
(a) By Declarant. During the Development Period, Declarant may unilaterally amend
these By-Laws for the same purposes as it may amend the Declaration under Section 17.2.
Thereafter, these By-Laws may be amended in accordance with Section 7.7(b).
(b) By Board. Except as provided above, these By-Laws may be amended only by
resolution duly adopted by the Board and, during the Development Period, consented to, in
writing, by the Declarant.
Notwithstanding the above, the percentage of votes necessary to amend a specific clause
shall not be less than the prescribed percentage of affirmative votes required for action to be
taken under that clause.
(c) Validity and Effective Date of Amendments. Amendments to these By-Laws shall
become effective when adopted unless otherwise provided in the amendment. Any procedural
challenge to an amendment must be made within six (6) months of its adoption or such
amendment shall be presumed to have been validly adopted. In no event shall a change of
conditions or circumstances operate to amend any provisions of these By-Laws.
If an Owner consents to any amendment to these By-Laws, it will be conclusively
presumed that such Owner has the authority to do so, and no contrary provision in any Mortgage
or contract between the Owner and a third party will affect the validity of such amendment.
During the Development Period, no amendment may remove, revoke, or modify any
power, right or privilege of Declarant without the written consent of Declarant or the assignee of
any such power, right or privilege.
21
CERTIFICATION
I, the undersigned, do hereby certify:
That I am the duly elected and acting Secretary of the Association;
That the foregoing By-Laws constitute the original By-Laws of said Association, as duly
adopted by the Board by unanimous consent on the day of , 20 .
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the seal of
said Association this day of , 20 .
_________________________, Secretary
OF
GRAND DOMINION BY DEL WEBB
COMMUNITY ASSOCIATION
6/20/06
BY-LAWS
OF
GRAND DOMINION BY DEL WEBB COMMUNITY ASSOCIATION
ARTICLE I
Name, Principal Office, and Definitions
1.1 Name. The name of the Association shall be Grand Dominion by Del Webb
Community Association (“Association”).
1.2 Principal Office. The principal office of the Association shall be located in Lake County, State of Illinois. The Association may have such other offices as the Board may determine or as the affairs of the Association may require.
1.3 Definitions. The words used in these By-Laws shall be given their normal,
commonly understood definitions. Capitalized terms shall have the same meaning as set forth in that Declaration of Covenants, Conditions, and Restrictions for Grand Dominion by Del Webb filed in the office of the Recorder of Deeds of Lake County, Illinois (“Declaration”), unless the context indicates otherwise.
1.4 Purpose. The purpose of the Association shall be to own and operate the recreational
and other common areas, to provide recreation facilities and activities, and to carry out other functions for the maintenance and governance of Grand Dominion by Del Webb, an age restricted community for adults fifty-five (55) and older.
ARTICLE II
Association: Membership, Meetings, Quorum, Voting, Proxies
2.1 Membership. Every Owner shall be a Member of the Association. The provisions
pertaining to membership in the Declaration are incorporated herein by this reference.
2.2 Place of Meetings. Meetings of the Association shall be held within the Properties or at such other suitable place within Lake County, State of Illinois as may be designated by the Board.
2.3 Annual Meetings. After the end of the Declarant Control Period, regular annual
meetings of the Members shall be set by the Board so as to occur within 60 days following the close of the Association's fiscal year on a date and at a time set by the Board. During the Declarant Control Period, informational meetings of the Members shall be held as provided in Section 3.4 of the Declaration.
2.4 Special Meetings. The President may call a special meeting of the Members. In
addition, it shall be the duty of the President to call a special meeting if so directed by resolution of the Board or upon a petition signed by Voting Members representing at least ten percent (10%) of the Dwelling Units.
2.5 Notice of Meetings. The Association’s Secretary shall cause written notice stating the place, day, and hour of any Association meeting to be delivered by hand delivery or United States mail, postage prepaid, to each Member, or, if permitted by Illinois law, by facsimile, computer, fiber optics, cable, or other similar communication devices, or such other manner which is reasonably calculated, as determined in the discretion of the Board, to provide personal notice to the Members entitled to notice. Such notice shall be delivered not less than ten (10) nor more than fifty (50) days before the date of such meeting, by or at the direction of the President or the Secretary or the officers or Persons calling the meeting.
In the case of a special meeting or when otherwise required by statute or these By-Laws, the purpose or purposes for which the meeting is called shall be stated in the notice. No other business shall be transacted at a special meeting except as stated in the notice.
If mailed, the notice of a meeting shall be deemed to be delivered when deposited in the United States mail addressed to the Member at his or her address as it appears on the Association’s records, with postage prepaid. If sent by facsimile, computer, fiber optics, cable, or such other similar communication device, notice shall be deemed to be delivered when transmitted to the Member at his or her address or number as it appears on the Association’s records. The failure of any Member to receive actual notice of a meeting of the Members shall not affect the validity of any action taken at such meeting.
2.6 Waiver of Notice. Waiver of notice of a meeting of the Members shall be deemed
the equivalent of proper notice. Any Voting Member may, in writing, waive notice of any meeting of the Voting Members, either before or after such meeting. Attendance at a meeting by a Voting Member shall be deemed waiver by such Voting Member of notice of the time, date, and place thereof, unless such Voting Member specifically objects to lack of proper notice at the time the meeting is called to order. Attendance at a special meeting also shall be deemed waiver of notice of all business transacted unless an objection on the basis of lack of proper notice is
raised before the business is put to a vote.
2.7 Adjournment of Meetings. If any meeting of the Association cannot be held because a quorum is not present, the Voting Members who represent a majority of the votes present at the meeting may adjourn the meeting to a date not less than five (5) nor more than thirty (30) days from the time the original meeting was called. At the reconvened meeting, if a quorum is present, any business may be transacted which might have been transacted at the meeting originally called. If a time and place for reconvening the meeting is not fixed by those in attendance at the original meeting or if for any reason a new date is fixed for reconvening the meeting after adjournment, notice of the time and place for reconvening the meeting shall be given to Voting Members in the manner prescribed for regular meetings.
2.8 Attendance at Meetings/Voting. Any Member may be present at any meeting of the
Members, but the voting rights shall be vested exclusively in the Voting Members; provided that during the Declarant Control Period, unless expressly provided in the Declaration or these By-Laws, including, without limitation, as provided in Section 3.5 of these By-Laws, as amended, all voting rights shall be vested exclusively in the Declarant and the Voting Members shall have no voting rights. From and after the end of the Declarant Control Period, each Voting Member shall be entitled to one vote for each Dwelling Unit which the Voting Member represents. Voting for
the election of Directors by the Voting Members may be by ballots mailed to the Voting Members. Ballots shall be returned to the Secretary by the date specified on the ballot. The Board shall determine the method of voting, the form of all ballots, the wording of questions thereon and the deadline for return of ballots. The Board may include on ballots any questions on which it seeks an advisory vote. Any other matters may be voted on by mail-in ballot to the extent not prohibited by law.
2.9 Proxies. Except as otherwise provided herein, Voting Members may vote in person
or by proxy. Voting Members may not vote by proxy in any election of any Director. Each proxy shall be in writing, dated, signed and filed with the Secretary prior to the meeting for which it is to be effective. Proxies may be delivered to the Secretary by personal delivery, U.S. mail or telecopy to any Board member or the professional management agent, if any. Unless otherwise provided in the proxy, a proxy shall cover all votes which the Voting Member giving such proxy is entitled to cast, and in the event of any conflict between two or more proxies purporting to cover the same voting rights, the later dated proxy shall prevail, or if dated as of the same date, both shall be deemed invalid. No proxy shall be valid beyond the meeting for which it was given. Every proxy shall be revocable and shall automatically cease upon conveyance of the Dwelling Unit which the Voting Member represents.
2.10 Majority. As used in these By-Laws, the term “majority” shall mean those votes,
Owners, Voting Members, or other group, as the context may indicate, totaling more than fifty percent (50%) of the total eligible number.
2.11 Quorum. Except as otherwise provided in these By-Laws or in the Declaration, the presence of the Voting Members (in person or by proxy) representing at least twenty-five percent (25%) of the total votes in the Association shall constitute a quorum at all meetings of the Association.
2.12 Conduct of Meetings. The President shall preside over all meetings of the
Association, and the Secretary shall keep the minutes of the meeting and record in a minute book all resolutions adopted at the meeting, as well as a record of all transactions occurring at the meeting. All meetings shall be conducted in accordance with Roberts Rules of Order, as published from time to time.
ARTICLE III
Board of Directors: Number, Powers, Meetings
A. Composition and Selection.
3.1 Governing Body; Composition. The affairs of the Association shall be governed by a board of Directors (the “Board”), each member of which (a “Director”) shall have one (1) equal vote. Except with respect to Directors appointed by the Declarant, each Director shall be an Owner, a Voting Member or a Resident of a Dwelling Unit who has completed, prior to being elected to the Board, such training and committee or other service requirements as established by
the Board; provided, however, no more than one (1) representative from a Dwelling Unit may serve on the Board at the same time.
3.2 Number of Directors. The number of Directors shall be not less than three (3) nor more than seven (7), as provided in Section 3.5.
3.3 Directors During Declarant Control Period. During the Declarant Control Period all of the Directors shall be appointed by the Declarant acting in its sole discretion and shall serve at the pleasure of the Declarant. During the Declarant Control Period, the Declarant may from time to time appoint one (1) or more Owners to act as non-voting counselors to the Board or as voting members of the Board.
3.4 Nomination of Directors. Except with respect to Directors appointed by the
Declarant, nominations for election to the Board shall be made in accordance with policies and procedures established, from time to time, by the Board. Such policies and procedures may include, but are not limited to, requiring a specified number of signatures as a precondition to appearing on the ballot or permitting nominations through a Nominating Committee.
The Board shall establish policies and procedures for nominations no later than ninety (90) days prior to any election. Except with respect to “write-in candidates” or nominations made from the floor at any meeting, nominations shall be made no later than forty-five (45) days before the election shall be held.
The Board shall provide for as many nominations on each slate for election to the Board as it, in its discretion, shall determine.
For any election, the Board may, but shall not be obligated to, appoint a Nominating
Committee. If appointed, the Nominating committee shall consist of three (3) or more persons and a Chairperson, who shall be a member of the Board. The remaining members of the Nominating Committee shall be Members, Residents, or Voting Members.
3.5 Election and Term of Office. In an election which shall be held prior to
the end of the Declarant Control Period as determined by the Board, the Voting Members shall elect a full Board of seven (7) Directors by ballots as further described in Section 2.8 of these By-Laws. Ballots shall be counted and the term of each Director so elected shall commence upon the end of the Declarant Control Period.
The four (4) candidates receiving the greatest number of votes shall each serve a two year term and the three (3) candidates receiving the next greatest number of votes shall each serve a one year term. Thereafter, in any subsequent election of Directors which is conducted by ballots as further described in Section 2.8 of these By-Laws, the election shall be conducted at least 30 days prior to the next annual meeting of Members, and ballots shall be counted and each Director so elected shall serve a two year term to commence on the date that such annual meeting is held. Each Director shall hold office until his term expires or until his successor shall have been elected and qualified. Directors may succeed themselves in office, but no Director shall serve more than three (3) terms in succession. In all elections for members of the Board, the Voting Member for each Dwelling Unit shall be entitled to the number of votes equal to the number of Directors to be elected (cumulative voting shall not be permitted).”
3.6 Removal of Directors/Vacancies.
(a) Any Director may be removed, with or without cause, by action of the Voting
Members. Any Director whose removal is sought shall be given notice prior to any meeting called and noticed for that purpose. Upon removal of a Director, a successor shall be elected by the Voting Members to fill the vacancy for the remainder of the term of such Director.
(b) Any Director who has three (3) consecutive unexcused absences from Board
meetings, or who is more than thirty (30) days delinquent in the payment of any assessment or other charge due the Association, may be removed by a majority of the Directors present at a regular or special meeting of the Board at which a quorum is present, and a successor may be appointed by the Board to fill the vacancy for the remainder of the term.
(c) In the event of the death, disability, or resignation of a Director, the Board may declare a vacancy and appoint a successor to fill the vacancy until the next annual meeting, at which time the Voting Members may elect a successor for the remainder of the term.
B. Meetings.
3.7 Organizational Meetings. The Board shall hold a meeting within thirty (30) days
after each annual meeting of the Members.
3.8 Meetings. Regular meetings of the Board may be held at such time and place as the Board shall determine, but at least one (1) such meeting shall be held each quarter. Special meetings of the Board shall be held when requested by the President, Vice President or any two
(2) Directors.
3.9 Notice of Meetings. Notice of the time and place of a regular or special meeting shall be communicated to Directors as provided in this Section. The notice shall specify the time and place of the meeting and, in the case of a special meeting, the nature of any special business to be
considered. The notice shall be given to each Director by one (1) of the following methods: (a) personal delivery; (b) first class mail, postage prepaid; (c) telephone communication, either directly to the Director or to a person at the Director’s office or home who would reasonably be expected to communicate such notice promptly to the Director; or (d) by facsimile, computer, fiber optics, or any such other communication device. All such notices shall be given at the
Director’s telephone or facsimile, or e-mail number or sent to the Director’s address as shown on the Association’s records. Notices sent by first class mail shall be deposited into a United States mailbox not less than four (4) days before the time set for the meeting. Notices given by personal delivery, telephone, facsimile, or other device shall be delivered, telephoned, or transmitted at least seventy-two (72) hours before the time set for the meeting.
3.10 Waiver of Notice. The transactions of any meeting of the Board, however called
and noticed or wherever held, shall be as valid as though taken at a meeting duly held after regular call and notice if (a) a quorum is present, and (b) either before or after the meeting each of the Directors not present signs a written waiver of notice, a consent to holding the meeting, or an approval of the minutes. The waiver of notice or consent need not specify the purpose of the meeting. Notice of a meeting also shall be deemed given to any Director who attends the meeting without protesting before or at its commencement about the lack of adequate notice.
3.11 Quorum of Board of Directors. At all meetings of the Board, a majority of the
Directors shall constitute a quorum for the transaction of business, and the votes of a majority of the Directors present at a meeting at which a quorum is present shall constitute the decision of the Board, unless otherwise specifically provided in these By-Laws or the Declaration. A meeting at which a quorum is initially present may continue to transact business, notwithstanding the withdrawal of Directors, if any action taken is approved by at least a majority of the required
quorum for that meeting. If any meeting of the Board cannot be held because a quorum is not present, a majority of the Directors present at such meeting may adjourn the meeting to a time not less than five (5) nor more than thirty (30) days from the date of the original meeting. At the reconvened meeting, if a quorum is present, any business which might have been transacted at the meeting originally called may be transacted without further notice.
3.12 Compensation. No Director shall receive any compensation from the Association
for acting as such; provided however, any Director may be reimbursed for expenses incurred on behalf of the Association upon approval of a majority of the other Directors. Nothing herein shall prohibit the Association from compensating a Director, or any entity with which a Director is affiliated, for services or supplies furnished to the Association in a capacity other than as a Director pursuant to a contract or agreement with the Association, provided that such Director’s interest was made known to the Board prior to entering into such contract and such contract was approved by a majority of the Board, excluding the interested Director.
3.13 Conduct of Meetings. The President shall preside over all meetings of the Board, and the Secretary shall keep a minute book of meetings of the Board, recording all resolutions adopted by the Board and all transactions and proceedings occurring at such meetings. All meetings shall be conducted in accordance with Roberts Rules of Order, as published from time to time.
3.14 Attendance at Meetings by Members: Members may attend meetings of the Board
only if, and to the extent, permitted by the Board in its discretion. It is not the intention that Members shall have the right to attend meetings of the Board in the same manner as provided for members of condominium associations under the Illinois Condominium Property Act. However, after the end of the Declarant Control Period, the Chairman of each Neighborhood Committee shall be given notice of, and the right to attend, each meeting of the Board. Also, the Board shall hold informational meetings from time to time, but not less frequently than once each year, to which all Members shall be invited and at which the Board shall report to the Members on what the Board has worked on and accomplished since the preceding meeting and shall open the meeting for questions and comments from Members.
3.15 Action Without a Formal Meeting. Any action to be taken at a meeting of the
Directors or any action that may be taken at a meeting of the Directors may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of the Directors, and such consent shall have the same force and effect as a unanimous vote. Written consent or consents shall be filed with the minutes of the proceedings of the Board.
3.16 Telephonic Participation. One (1) or more Directors may participate in and vote
during any regular or special meeting of the Board by telephone conference call or similar communication equipment by means of which all Persons participating in the meeting can hear each other at the same time, and those Directors so participating shall be present at such meeting.
Any such meeting at which a quorum participates shall constitute a meeting of the Board.
C. Powers and Duties.
3.17 Powers. The Board shall have all of the powers and duties necessary and
appropriate for the administration of the Association’s affairs and for performing all responsibilities and exercising all rights of the Association as set forth in the Declaration, these By-Laws, the Articles, and as provided by law. The Board may do or cause to be done all acts and things as are not by the Declaration, Articles, these By-Laws, or Illinois law directed to be done and exercised exclusively by the Voting Members or the membership generally.
3.18 Duties. The duties of the Board shall include, without limitation:
(a) preparation and adoption of annual budgets and establishing each Owner’s
share of the Common Expenses, Limited Common Area Expenses and Neighborhood
Expenses, if any;
(b) levying and collecting assessments from the Owners to fund the Common Expenses, Limited Common Area Expenses and Neighborhood Expenses, if any;
(c) levying and collecting Assessments;
(d) providing for the operation, care, upkeep, and maintenance of the recreational
and other areas of common responsibility;
(e) providing for the recreation and social activities for the Members of the
Association;
(f) designating, hiring, and dismissing the personnel necessary to carry out the
rights and responsibilities of the Association and, where appropriate, providing for the compensation of such personnel and for the purchase of equipment, supplies, and materials to be used by such personnel in the performance of their duties;
(g) depositing all funds received on behalf of the Association in a bank
depository which the Board shall approve and using such funds to operate the
Association; provided, any reserve fund may be deposited, in the Directors’ best business judgment, in depositories other than banks;
(h) making and amending rules and regulations, including use restrictions, and
establishing penalties for infractions thereof;
(i) opening of bank accounts on behalf of the Association and designating the
signatories required;
(j) making or contracting for the making of repairs, additions, and improvements
to or alterations of the Common Area, and Neighborhood Facilities in accordance with
the Declaration and these By-Laws;
(k) subject to limitations provided for in the Declaration, enforcing by legal
means the provisions of the Declaration, these By-Laws, and the rules adopted by the
Board and bringing any proceedings which may be instituted on behalf of or against the Owners concerning the Association;
(l) obtaining and carrying property, liability and commercial crime insurance, as
provided in the Declaration, paying the cost thereof, and filing and adjusting claims, as appropriate;
(m) paying all taxes and/or assessments which are or could become a lien on the
Common Area or Neighborhood Facilities or a portion thereof;
(n) paying the cost of all services rendered to the Association or its Members and
not chargeable directly to specific Owners;
(o) keeping books with detailed accounts of the receipts and expenditures of the
Association;
(p) making available (at a reasonable cost) to any prospective purchaser of a
Dwelling Unit, any Owner, and the holders, insurers, and guarantors of any Mortgage on any Dwelling Unit, current copies of the Declaration, the Articles, the By-Laws, rules and annual financial statements of the Association;
(q) permitting utility suppliers to use portions of the Common Area and
Neighborhood Facilities reasonably necessary to the ongoing development or operation of the Properties;
(r) indemnifying a Director, officer or committee member, or former Director,
officer or committee member of the Association to the extent such indemnity is required by Illinois law, the Articles, and these By-Laws; and
(s) assisting in the resolution of disputes between owners and others without
litigation, as set forth in the Declaration.
3.19 Right of the Declarant to Disapprove Actions. During the Development Period, the Declarant shall have a right to disapprove any action, policy or program of the Association, the Board and any committee which, in the judgment of the Declarant, would tend to impair rights of the Declarant or its designees under the Declaration or these By-Laws, or interfere with development, construction or marketing of any portion of the Properties, or diminish the level of services being provided by the Association. This right to disapprove is in addition to, and not in lieu of, any right to approve or disapprove specific actions of the Association, the Board or any
committee as may be granted to the Declarant in the Declaration or these By-Laws. During the Development Period, the following shall apply:
(a) The Declarant shall be given written notice of all meetings of the Association,
the Board or any committee thereof, including Neighborhood Committees and of all
proposed actions of the Association, the Board or any committee thereof to be approved at such meetings or by written consent in lieu of a meeting. Such notice shall be given by certified mail, return receipt requested, by personal delivery at the address the Declarant has registered with the Secretary of the Association, as it may change from time to time, or by confirmed facsimile transmission at the facsimile number the Declarant has registered with the Secretary of the Association, as it may change from time to time, which notice complies with the requirements for Board meetings set forth in these By-Laws and which notice shall, except in the case of the regular meetings held pursuant to the By-Laws, set forth in reasonable particularity the agenda to be followed at said meeting.
(b) The Declarant shall be given the opportunity at each such meeting to join in or to have its representatives or agents join in discussion from the floor of any prospective action, policy, or program which would be subject to the right of disapproval set forth herein. The Declarant, its representatives or agents may make its concerns, thoughts, and suggestions known to the Board and/or the members of the subject committee.
(c) No action, policy or program subject to the right of disapproval set forth
herein shall become effective or be implemented until and unless the requirements of
subsections (a) and (b) above have been met and the time period set forth in subsection
(d) below has expired.
(d) The Declarant, acting through any officer or Director, agent or authorized
representative, may exercise its right to disapprove at any time within ten (10) days following the meeting at which such action was proposed or, in the case of any action taken by written consent in lieu of a meeting, at any time within ten (10) days following receipt of written notice of the proposed action. This right to disapprove may be used to block proposed actions, but shall not extend to the requiring of any action or counteraction on behalf of any committee, the Board, or the Association unless such action or counteraction countermands an action, policy or program that was not properly noticed and implemented in accordance with these By-Laws. The Declarant shall not use its right to disapprove to reduce the level of services which the Association is obligated to provide or to prevent capital repairs or any expenditure required to comply with applicable laws and regulations.
3.20 Management. The Association may have compensated employees. The Board may,
but shall not be required to, contract with a professional management company at an amount established by the Board to perform such duties and services as the Board shall authorize for the Association; provided, however, that during the Development Period the management company may not be terminated by the Board without the prior written consent of the Declarant. The Declarant, or an affiliate of the Declarant, may be employed as the management company. The Board may delegate to such management company such powers as are necessary to perform its assigned duties, but shall not delegate policy making authority. The Board may delegate to one (1) of its members the authority to act on behalf of the Board on all matters relating to the duties of the management company, if any, which might arise between meetings of the Board.
3.21 Accounts and Reports. The following management standards of performance shall
be followed unless the Board by resolution specifically determines otherwise:
(a) accrual accounting, as defined by generally accepted accounting principles,
shall be employed; provided however, that any “shortage” shall be calculated on a cash basis of accounting as provided in the Declaration;
(b) accounting and controls should conform to generally accepted accounting
principles;1
(c) cash accounts of the Association shall not be commingled with any other
accounts;
(d) no remuneration shall be accepted by the managing agent from vendors,
independent contractors, or others providing goods or services to the Association,
whether in the form of commissions, finder’s fees, service fees, prizes, gifts, or otherwise; any thing of value received shall benefit the Association;
(e) any financial or other interest which the managing agent may have in any firm
providing goods or services to the Association shall be disclosed promptly to the Board;
and
(f) the following financial and related information shall be regularly prepared by
the Board and copies made available to all Members of the Association at the expense of the Association:
(i) The Board shall cause a reserve budget and an expense budget (collectively referred to as the “Budget”) for the Association (which shall include the budget for each of the Neighborhoods, if any, and all Common Areas and Limited Common Areas), to be prepared for each fiscal year of the Association. The Board shall post written notice in a prominent place within the Properties that the Budget is available at the business office of the Association or at another suitable location within the Properties. If any Member requests a copy of the Budget, the Association shall provide one (1) copy to the Member without charge by first-class United States mail and deliver such copy within seven (7) days of such request.
(ii) The Board shall cause an annual financial statement or annual audit
report (“Financial Statement”) to be prepared in accordance with generally
accepted accounting principles within one hundred eighty (180) days after close of
the Association’s fiscal year. The Board shall post written notice in a prominent
place within the Properties that the Financial Statement is available at the business office of the Association or at another suitable location within the Properties. If any Member requests a copy of the Financial Statement, the Association shall provide one (1) copy to the Member without charge by first-class United States mail and deliver such copy within seven (7) days of such request. The Financial Statement shall consist of:
(A) a balance sheet as of the end of the fiscal year;
(B) an income and expense statement for the fiscal year (this
statement shall include a schedule of assessments received and receivables
identified by the numbers of the Dwelling Units and the names of the
Owners assessed); and
(C) a statement of changes in financial position for the fiscal year.
Such Financial Statement shall be prepared on an audited, reviewed, or
compiled basis, as the Board determines, by an independent public accountant.
(iii) The Board shall do the following at least quarterly:
(A) cause a current reconciliation of the Association’s operating accounts to be made and review the same;
(B) cause a current reconciliation of the Association’s reserve accounts to be made and review the same;
(C) review the current year’s actual reserve revenues and expenses compared to the current year’s Budget;
(D) review the most current account statements prepared by the financial institution where the Association has its operating and reserve accounts;
(E) review an income and expense statement for the Association’s
operating and reserve accounts; and
(F) review the delinquency report listing all Owners who are delinquent in paying any assessments at the time of the report and describing the status of any action to collect such assessments which remain delinquent.
3.22 Borrowing. The Association, acting through its Board, shall have the power to
borrow money for any legal purpose; provided, the Board shall obtain the approval by vote or written consent of Voting Members representing at least a majority of the total votes if the proposed borrowing is for the purpose of making discretionary capital improvements or purchasing additional capital assets and the total amount of such borrowing, together with all other debt incurred within the previous twelve (12) month period, exceeds or would exceed ten percent (10%) of the budgeted gross Common Expenses of the Association for that fiscal year.
No mortgage lien shall be placed on any portion of the Common Area or a Neighborhood Facility without the affirmative vote or written consent of Voting Members representing at least a majority of the total votes of Dwelling Units entitled to use such portion.
3.23 Rights of the Association. The Association shall have the right to contract with any Person for the performance of various duties and functions. This right shall include, without limitation, the right to enter into common management, operational, or other agreements with trusts, condominium associations, cooperative associations, non-condominium homeowners associations and other owners or residents associations, both within and outside the Properties.
3.24 Enforcement.
(a) Notice. Prior to imposition of any sanction as provided in the Declaration, the Board or, if so directed by the Board, the covenants compliance committee, if any, is established by the Board pursuant to Article V, or the management agent shall serve the alleged violator with written notice including (i) the nature of the alleged violation, (ii) the proposed sanction to be imposed, (iii) a statement that the alleged violator may present a written request for a hearing to the Board or the covenants committee, if any, within fifteen (15) days of the notice; and a
statement that the proposed sanction shall be imposed as contained in the notice unless a request for a hearing is received by the Board or the covenants committee, if any, within such time period. If a timely request for a hearing is not received by the Board or the covenants committee, if any, the sanction stated in the notice shall be imposed; provided the Board or the covenants committee may, but shall not be obligated to, suspend any proposed sanction if the violation is cured or if a cure is diligently commenced within the fifteen (15) day period. Such suspension
shall not constitute a waiver of the right to sanction future violations of the same or other provisions and rules by any Person.
(b) Hearing. If a hearing is requested within the allotted fifteen (15) day period, the hearing shall be held before the covenants compliance committee, if any, or if none, before the Board in executive session. The alleged violator shall be afforded a reasonable opportunity to be heard. Prior to the effectiveness of any sanction hereunder, proof of proper notice shall be placed in the minutes of the meeting. Such proof shall be deemed adequate if a copy of the notice, together with a statement of the date and manner of delivery, is entered by the officer, Director,
or agent who delivered such notice. The notice requirement shall be deemed satisfied if the alleged violator appears at the meeting. The minutes of the meeting shall contain a written
statement of the results of the hearing and the sanction, if any, imposed.
(c) Appeal. If a hearing is held before a covenants compliance committee, the violator shall have the right to appeal the decision to the Board. To perfect this right, a written notice of appeal must be received by the management agent, President, or Secretary of the Association within fifteen (15) days after the hearing date.
3.25 Board Training. Each Director shall attend a Board training seminar within the first six (6) months he or she serves as a Director. Such seminar shall educate the Directors about their responsibilities and duties and may be live, video / DVD, internet based or other format.
The Board shall offer the seminar at a time reasonably convenient for the subject Director. In conjunction with this requirement, prior to serving as a Director, each board member shall certify in writing that he or she has read and understands the Governing Documents.
3.26 Board Standards. In the performance of their duties, Directors and officers shall act as fiduciaries and are subject to insulation from liability provided for Directors and officers of corporations by Illinois laws and as otherwise provided in the Governing Documents.
As defined herein, a Director shall be acting in accordance with the business judgment rules so long as the Director: (a) acts within the express or implied terms of the Governing Documents and his or her actions are not ultra vires; (b) affirmatively undertakes to make decisions which are necessary for the continued and successful operation of the Association and, when decisions are made, they are made on an informed basis; (c) acts on a disinterested basis, promptly disclosed any real or potential conflict of interests (pecuniary or other), and avoids
participation in such decisions and actions; and (d) acts in a non-fraudulent manner and without reckless indifference to the affairs of the Association. A Director acting in accordance with the business judgment rule shall be protected from personal liability.
Board determinations of the meaning, scope, and application of Governing Document
provisions shall be upheld and enforced so long as such determinations are reasonable. The Board shall exercise its power in a fair and non-discriminatory manner and shall adhere to the procedures established in the Governing Documents.
**************************************************************************
ARTICLE IV
Officers
4.1 Officers. The officers of the Association shall be a President, Vice President,
Secretary, and Treasurer. The President, Vice President, Secretary, and Treasurer shall be elected
from among the members of the Board; other officers may, but need not, be members of the
Board. The Board may appoint such other officers, including one (1) or more Assistant
Secretaries and one (1) or more Assistant Treasurers, as it shall deem desirable, such officers to
have the authority and perform the duties prescribed by the Board. Any two (2) or more offices
may be held by the same person, except the offices of President, Secretary and Treasurer.
4.2 Election and Term of Office. The officers of the Association shall be elected
annually by the Board at the first meeting of the Board following the election of Board members.
4.3 Removal and Vacancies. Any officer may be removed by the Board whenever in its
judgment the best interests of the Association will be served thereby. A vacancy in any office
arising because of death, resignation, removal, or otherwise may be filled by the Board for the
unexpired portion of the term.
4.4 Powers and Duties. The officers of the Association shall each have such powers and
duties as generally pertain to their respective offices, as well as such powers and duties as may
specifically be conferred or imposed by the Board. The President shall be the chief executive
officer of the Association. The Vice President shall act in the President’s absence and shall have
all powers, duties and responsibilities provided for the President when so acting. The Secretary
(or the managing agent) shall keep the minutes of all meetings of the Association and the Board
and shall have charge of such books and papers as the Board may direct. In the Secretary’s
absence, any officer directed by the Board shall perform all duties incident to the office of
secretary. The Treasurer shall have primary responsibility for the preparation of the budget as
15
provided for in the Declaration and may delegate all or part of the preparation and notification
duties to a finance committee, management agent, or both.
4.5 Resignation. Any officer may resign at any time by giving written notice to the
Board, the President, or the Secretary. Such resignation shall take effect on the date of the
receipt of such notice or at any later time specified therein, and unless otherwise specified
therein, the acceptance of such resignation shall not be necessary to make it effective.
4.6 Agreements, Contracts, Deeds, Leases, Checks, Etc. All agreements, contracts,
deeds, leases, checks, and other instruments of the Association shall be executed by at least two
(2) officers or by such other person or persons as may be designated by resolution of the Board.
4.7 Compensation. Compensation of officers shall be subject to the same limitations as
compensation of Directors under Section 3.12 hereof.
ARTICLE V
Committees Designated by the Board
5.1 General. The Board may establish such committees and as it deems appropriate to
perform such tasks and functions as the Board may designate by resolution. Committee members
serve at the Board’s discretion for such periods as the Board may designate by resolution;
provided, however, any committee member, including the committee chair, may be removed by
the vote of a majority of the Directors. Each committee shall operate in accordance with the
terms of the resolution establishing such committee.
5.2 Covenants Compliance Committee. In addition to any other committees which the
Board may establish pursuant to Section 5.1, the Board may appoint a covenants compliance
committee consisting of at least three (3) and no more than seven (7) members. Acting in
accordance with the provisions of the Declaration, these By-Laws, and resolutions the Board may
adopt, the covenants compliance committee, which, if established, shall be the hearing tribunal of
the Association and shall conduct all hearings held pursuant to Section 3.24 of these By-Laws.
The Board may also appoint a subcommittee consisting of at least three (3) and no more than
seven (7) members to function as the jury or trier of facts for all hearings held pursuant to Section
3.24.
5.3 Modifications Committee. The Board shall appoint a Modifications Committee as
provided in Section 9.2 of the Declaration.
ARTICLE VI
Neighborhood Committees
6.1 Committee Members. Subject to Section 6.10 below, from and after the first meeting
of the Members after the end of the Declarant Control Period, each Neighborhood Committee
shall consist of three (3) members (each a "Neighborhood Committee Member"). The
16
Neighborhood Committee Members shall be elected by a vote of the Voting Members who
represent Dwelling Units in the Neighborhood, which vote shall be taken at the annual
neighborhood meeting of the members of the Association. At the first meeting of the Members
after the end of the Declarant Control Period, a full committee of three (3) members shall be
elected to serve. Each Voting Member shall cast three (3) votes for each Dwelling Unit which he
or she represents, but cumulative voting shall not be permitted. Each of the three (3) candidates
receiving the highest number of votes shall each be elected as a Neighborhood Committee
Member. A Neighborhood Committee Member may succeed himself or herself in office. After
the end of the Declarant Control Period, each Neighborhood Committee Member shall be an
Owner of, or Voting Member who represents, a Dwelling Unit in the Neighborhood.
6.2 Term. Each Neighborhood Committee Member shall serve a two-year term which
shall end at the annual neighborhood meeting of the Members two years from the time of
election. Subject to Section 6.10 of these By-Laws, each Neighborhood Committee Member
shall hold office until his or her term expires or until his or her successor shall have been elected
and qualified.
6.3 Chairman. One (1) member of each Neighborhood Committee shall be appointed
chairman of the Neighborhood Committee by a majority vote of the members of the
Neighborhood Committee. The Chairman of each Neighborhood Committee shall receive notice
of Board meetings and shall have the right to attend each Board meeting for the purpose of
consulting with, and advising the Board of, matters relating to the Neighborhood which the
Neighborhood Committee represents and the activities of the Neighborhood Committee.
6.4 Quorum. A majority of the Neighborhood Committee Members from time to time
shall constitute a quorum. Except as otherwise expressly provided herein or in the Declaration,
any action may be taken upon the affirmative vote of a majority of the members present at a
meeting at which a quorum is present.
6.5 Annual Meeting. Each Neighborhood Committee shall hold an annual meeting
within thirty (30) days after the annual meeting of the Members at such place as shall be fixed by
the Neighborhood Committee Members at the annual meeting of the Members, and no further
notice shall be necessary to such members in order legally to constitute such meeting, providing a
quorum shall be present.
6.6 Regular Meetings. Regular meetings of a Neighborhood Committee shall be held at
such time and place as shall be determined at the annual meeting or, from time to time, by a
majority of the members of the Neighborhood Committee. Notice of regular meetings of the
Neighborhood Committee shall be given to each Neighborhood Committee Member, personally
or by mail, telephone, facsimile, or electronic mail, at least three (3) days prior to the day named
for any such meeting and such notice shall state the time and place of such regular meeting.
6.7 Special Meetings. Special meetings of a Neighborhood Committee may be called by
the chairman on three (3) days notice to each member, given personally or by mail, telephone,
17
facsimile, or electronic mail, which notice shall state the time, place and purpose of the meeting.
Special meetings of a Neighborhood Committee shall be called by the Chairman in like manner
and on like notice on the written request of at least one-third (1/3) of the members then serving
on the Neighborhood Committee.
6.8 Counseling Committees. Each Neighborhood Committee, by resolution adopted by
the Neighborhood Committee, may designate one (1) or more counseling committees made up of
members of Neighborhood Committee Members or Owners of Dwelling Units in the
Neighborhood. Any such committee shall act in a counseling capacity only and shall not have
the power to bind or speak for the Neighborhood Committee, the Board, or the Association. The
duties and functions of any such counseling committee, its term, and its membership shall be
provided from time to time by the Neighborhood Committee.
6.9 Powers. Each Neighborhood Committee shall consult with and advise the Board, in
connection with the administration of the affairs of their Neighborhood and any applicable
Neighborhood Facility and shall have all of the powers set forth in the Declaration, plus such
other powers as the Board may from time to time delegate to the Neighborhood Committee.
6.10 Declarant Control. During the Declarant Control Period, the rights, duties and
powers of each Neighborhood Committee shall be exercised by the Declarant.
ARTICLE VII
Miscellaneous
7.1 Fiscal Year. The fiscal year of the Association shall be January 1 through December
31 unless otherwise established by Board resolution.
7.2 Parliamentary Rules. Except as may be modified by Board resolution, Robert’s
Rules of Order (current edition) shall govern the conduct of Association proceedings when not in
conflict with Illinois law, the Articles, the Declaration, or these By-Laws.
7.3 Conflicts. If there are conflicts between the provisions of Illinois law, the Articles,
the Declaration, and these By-Laws, the provisions of Illinois law, the Declaration, the Articles,
and the By-Laws (in that order) shall prevail.
7.4 Books and Records.
(a) Inspection by Members and Mortgagees. The Board shall make available for
inspection and copying by any holder, insurer or guarantor of a first Mortgage on a Dwelling
Unit, any Member, or the duly appointed representative of any of the foregoing at any reasonable
time and for a purpose reasonably related to his or her interest in a Dwelling Unit: the
Declaration, By-Laws, and Articles, any amendments to the foregoing, the rules of the
Association, the membership register, the most recent Financial Statement, the current Budget,
books of account, and the minutes of meetings of the Members, the Board, and committees. The
18
Board shall provide for such inspection to take place at the office of the Association or at such
other place within the Properties as the Board shall designate.
(b) Rules for Inspection. The Board shall establish reasonable rules with respect to:
(i) notice to be given to the custodian of the records;
(ii) hours and days of the week when such an inspection may be made; and
(iii) payment of the cost of reproducing copies of documents requested.
(c) Inspection by Directors. Every Director shall have the absolute right at any
reasonable time to inspect all books, records, and documents of the Association and the physical
properties owned or controlled by the Association. The right of inspection by a Director includes
the right to make a copy of relevant documents at the expense of the Association in furtherance
of such Director’s duties as a Director.
7.5 Notices. Unless otherwise provided in these By-Laws, all notices, demands, bills,
statements, or other communications under these By-Laws shall be in writing and shall be
deemed to have been duly given if delivered personally or if sent by United States mail, first
class postage prepaid:
(a) if to a Member or Voting Member, at the address which the Member or
Voting Member has designated in writing and filed with the Secretary or, if no such
address has been designated, at the address of the Dwelling Unit of such Member or
Voting Member; or
(b) if to the Association, the Board, or the managing agent, at the principal office
of the Association or the managing agent, if any, or at such other address as shall be
designated by notice in writing to the Members pursuant to this Section.
7.6 Indemnification. The Association shall indemnify every officer, Director, and
committee member against all expenses, including counsel fees, reasonably incurred by them and
each of them in connection with any action, suit, or other proceeding (including settlement of any
suit or proceeding, if approved by the then Board) to which he or she may be a party by reason of
being or having been an officer, Director, or committee member of the Association.
The officers, Directors, and committee members shall not be liable for any mistake of
judgment, negligent or otherwise, except for their own individual willful misfeasance,
malfeasance, misconduct, or bad faith. The officers and Directors shall have no personal liability
with respect to any contract or other commitment made or action taken in good faith on behalf of
the Association. The Association shall indemnify and forever hold each such officer, Director
and committee member harmless from any and all liability to others on account of any such
contract, commitment or action. Any right to indemnification provided for herein shall not be
19
exclusive of any other rights to which any present or former officer, Director, or committee
member may be entitled. The Association shall, as a Common Expense, maintain adequate
general liability and officers’ and Directors' liability insurance to fund this obligation, if such
insurance is reasonably available.
7.7 Amendment.
(a) By Declarant. During the Development Period, Declarant may unilaterally amend
these By-Laws for the same purposes as it may amend the Declaration under Section 17.2.
Thereafter, these By-Laws may be amended in accordance with Section 7.7(b).
(b) By Board. Except as provided above, these By-Laws may be amended only by
resolution duly adopted by the Board and, during the Development Period, consented to, in
writing, by the Declarant.
Notwithstanding the above, the percentage of votes necessary to amend a specific clause
shall not be less than the prescribed percentage of affirmative votes required for action to be
taken under that clause.
(c) Validity and Effective Date of Amendments. Amendments to these By-Laws shall
become effective when adopted unless otherwise provided in the amendment. Any procedural
challenge to an amendment must be made within six (6) months of its adoption or such
amendment shall be presumed to have been validly adopted. In no event shall a change of
conditions or circumstances operate to amend any provisions of these By-Laws.
If an Owner consents to any amendment to these By-Laws, it will be conclusively
presumed that such Owner has the authority to do so, and no contrary provision in any Mortgage
or contract between the Owner and a third party will affect the validity of such amendment.
During the Development Period, no amendment may remove, revoke, or modify any
power, right or privilege of Declarant without the written consent of Declarant or the assignee of
any such power, right or privilege.
21
CERTIFICATION
I, the undersigned, do hereby certify:
That I am the duly elected and acting Secretary of the Association;
That the foregoing By-Laws constitute the original By-Laws of said Association, as duly
adopted by the Board by unanimous consent on the day of , 20 .
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the seal of
said Association this day of , 20 .
_________________________, Secretary
Subscribe to:
Posts (Atom)